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Administrative Assistant at Scale Army Careers. Remote Location: Egypt. Our client is a growing travel and lifestyle brand dedicated to helping families navigate travel with ease and confidence. Through thoughtful content, expert recommendations, and a vibrant online community, they offer a unique perspective on traveling with children. Their work emphasizes authenticity, positivity, and meaningful connection, inspiring families to explore the world together while feeling supported every step of the way.. Location. Fully-Remote | 9:00 AM – 5:00 PM EST. Role Overview. The . Administrative Assistant. will support day-to-day operations, communications, and content-related tasks for a growing remote brand. This role is ideal for a highly organized, self-sufficient professional with strong written communication skills and a warm, authentic tone. You will manage inboxes, engage with the community, support affiliate initiatives, and assist with a wide range of administrative and logistical responsibilities.. Key Responsibilities. Email Management & Communication. Draft and send warm, thoughtful, and authentic emails to clients, partners, and community members. Manage and prioritize inbox communications, removing unimportant messages. Set and reset email snoozes to ensure timely responses. Draft client communications and manage follow-ups. Content Management & Social Media. Post and repost content across platforms, including managing affiliate links. Engage with the community through DMs, comments, and Substack chat with an authentic and friendly tone. Edit and organize trip photos for content creation. Affiliate & Partnership Support. Manage and regularly update affiliate links. Create content for affiliate links and research potential new partnerships. Maintain referral and affiliate tracking spreadsheets. Data & Administrative Support. Export data weekly to ensure proper backups. Create and maintain spreadsheets for various lists and resources. Manage URL submission tracking and affiliate information. Trip Booking & Logistics. Assist with trip bookings and related logistical tasks to support client travel experiences. Community Engagement & Moderation. Manage member requests and moderate community posts. Approve or remove content as needed. Comment on posts to encourage engagement and add value. Share content from other platforms to foster conversation. Substack & Platform Support. Assist with managing and promoting conversations on Substack. Transfer email addresses and social handles into Substack and Instagram for streamlined access. Qualifications. Experience. 2+ years of experience as a Virtual Assistant or in a similar administrative or customer support role. Skills. Strong written communication skills with a warm, thoughtful, and authentic tone. High level of organization and attention to detail. Ability to work independently, manage time effectively, and juggle multiple tasks remotely. Comfort engaging with community members across social media and online platforms. Familiarity with AI tools for strategy, Substack, and social media platforms. Basic understanding of affiliate marketing and link management. Positive, friendly attitude with a strong work ethic. What Success Looks Like. Strong relationships built through consistent, thoughtful community engagement. Content and affiliate links managed accurately and posted consistently. Administrative tasks handled efficiently, supporting smooth daily operations. Proactive support provided to the team through initiative and enthusiasm. Opportunity. This role offers the chance to be part of a growing brand where your contributions directly support community growth and operational success. As the brand scales, you’ll have opportunities to take on additional responsibilities, help build systems, and play a meaningful role in strengthening the brand’s digital presence and engagement.. Application Process:. To be considered for this role these steps need to be followed:. Fill in the application form. Record a video showcasing your skill sets