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Operations Coordinator at Scale Army Careers. Remote Location: Egypt. This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.. Our client is a growing company focused on scaling its supplier network and optimizing business operations. They operate in a fast-paced environment where strong coordination, clear communication, and efficient workflows are critical to ensuring smooth execution across sales, suppliers, and logistics.. Location. Fully Remote (Work from Home) | 9 AM – 5 PM EST. Role Overview. The Operations Coordinator will support the execution and coordination of day-to-day business operations, ensuring workflows, communication, and processes run efficiently as the company scales. This role requires a highly organized and proactive professional who can manage multiple priorities, maintain systems, and drive tasks forward with minimal oversight.. Key Responsibilities. Sales & Meeting Coordination. Own the scheduling and coordination of supplier and partner meetings, ensuring all sessions are prepared with relevant context and materials. Track action items, follow up on tasks, and ensure timely completion of meeting-related deliverables. CRM & Systems Ownership. Maintain and organize data within HubSpot, ensuring accurate records of supplier status, onboarding progress, and communications. Log notes, update contacts, and ensure CRM data is reliable and up to date. Supplier Onboarding & Communication. Oversee the onboarding process for new suppliers, ensuring all required documentation and product details are collected and organized. Serve as the primary point of contact for suppliers, managing inquiries and coordinating internally to support successful onboarding. Operational Execution. Support order processing from placement through fulfillment. Coordinate order entry, system updates, and vendor setup. Partner with warehouse and logistics teams to ensure accurate and timely execution. Internal Coordination & Accountability. Track and organize internal action items, ensuring tasks and projects are completed on time. Maintain alignment across sales, operations, and suppliers by keeping priorities visible and organized. Administrative & Project Support. Organize and maintain internal documentation, agreements, and shared files. Provide support for ongoing projects, ensuring deadlines are met and progress is tracked. Qualifications. Experience. 2–5 years of experience in operations, project coordination, or client services. Experience working in a startup or high-growth environment (preferred). Familiarity with supply chain processes or logistics (preferred). Skills. Strong organizational skills with high attention to detail. Excellent written and verbal communication skills. Ability to manage multiple priorities and deadlines in a fast-paced environment. Proficiency with tools such as HubSpot, Google Workspace, and similar systems. Self-starter with the ability to take ownership and follow through on tasks. Ability to operate independently, anticipate needs, and resolve issues proactively. What Success Looks Like. Strong organization and consistent follow-through across all operational tasks. High responsiveness and clear communication with internal teams and suppliers. Accurate and well-maintained CRM and operational systems. Efficient execution of workflows from order entry to fulfillment. Ability to operate independently while anticipating team and business needs. Opportunity. This is an opportunity to join a rapidly growing company and play a key role in improving operational efficiency and supporting supplier relationships. You will contribute directly to building structured, scalable processes while working in a fast-paced, collaborative environment with strong growth potential.. Application Process:. To be considered for this role these steps need to be followed:. Fill in the application form. Record a video showcasing your skill sets