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Virtual Executive Assistant (Construction and/or Real Estate) at Fresh Prints. . Location: India and the Philippines (Remote). About Frontier. . Frontier . is a subsidiary of Fresh Prints. Fresh Prints is a New York-based, fast-growing, fully remote company with a global team based primarily in India and the Philippines.. . At Frontier, we help high-growth companies build exceptional global teams. We recruit top talent and place them into long-term, full-time roles with leading startups across a wide range of industries. Our focus is on finding candidates who are not only highly skilled but also thrive in fast-paced, high-impact environments.. . If you're interested in a Frontier role and are selected to move forward, you'll complete a practical skills assessment followed by interviews with our team and the client.. . Think of us as your personal talent agent—and good luck with your application! 😊. . Please note:. To ensure we find the best fit, our hiring process begins with a practical skills assessment before interviews.. . About the Client. . Saltbox. is on a mission to make the hardest parts of running a small business simple. The company provides flexible warehouse suites, office space, and logistics support that help eCommerce businesses grow and scale with confidence.. . As Saltbox continues to expand across the United States, the Services & Operations team plays a critical role in driving strategic initiatives, supporting operational excellence, and ensuring seamless execution across multiple business functions.. . The company is seeking an experienced, highly organized, and proactive . Virtual Executive Assistant. to support the . VP of Services & Operations. . This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and serves as a trusted operational partner to executive leadership.. . Role Overview. . As the Virtual Executive Assistant, you will be the primary support partner to the VP of Services & Operations, helping manage a dynamic and constantly evolving workload. This role extends beyond traditional executive support—you'll coordinate projects, manage executive operations, drive accountability across teams, and ensure priorities move forward efficiently.. . Success in this role requires exceptional organizational skills, strong business judgment, excellent communication, and the ability to manage multiple high-priority initiatives simultaneously. You'll work closely with internal stakeholders, external partners, and cross-functional teams to help keep projects on track while enabling the executive to focus on strategic priorities.. . Experience supporting executives in . construction, real estate, facilities, property management, or project-driven operational environments. will be highly valued.. . Key Responsibilities. . Executive Calendar & Meeting Management. . . Own and manage the executive's calendar, balancing competing priorities while protecting strategic focus time. . Coordinate meetings across multiple stakeholders and time zones. . Anticipate scheduling conflicts and proactively resolve them. . Prepare agendas, briefing materials, and supporting documentation before meetings. . Ensure the executive is informed, prepared, and operating efficiently throughout each day. . . Meeting Management & Executive Follow-Up. . . Utilize Fireflies or similar AI-powered meeting assistants to capture meeting transcripts. . Convert discussions into concise summaries, action items, and executive briefs. . Organize documentation and meeting records across internal systems. . Track follow-ups, commitments, and deadlines to ensure timely completion. . Drive accountability by following up with stakeholders on outstanding action items. . . Inbox & Executive Communications. . . Manage and prioritize incoming email communications. . Draft professional correspondence on behalf of the executive. . Identify urgent matters requiring immediate attention. . Maintain a highly organized inbox and ensure timely responses. . Support clear communication across internal teams, external partners, and leadership. . . Project Coordination & Operational Support. . . Coordinate multiple operational initiatives simultaneously while tracking progress against deadlines. . Maintain project trackers, timelines, and priority lists. . Monitor milestones and proactively identify risks or blockers. . Coordinate with cross-functional teams, vendors, consultants, and external partners. . Prepare executive status updates, reports, and project summaries. . Ensure action items remain on schedule and stakeholders remain aligned. . . Travel & Expense Management. . . Coordinate domestic travel arrangements, including flights, accommodations, transportation, and itineraries. . Manage schedule changes and travel adjustments as needed. . Maintain organized travel documentation and itineraries. . Process and reconcile expense reports and receipts. . Ensure compliance with company policies and reporting requirements. . . Executive Operations & Administrative Support. . . Support weekly planning, prioritization, and operational planning sessions. . Organize documentation, trackers, and executive resources. . Manage recurring administrative processes and reminders. . Serve as a trusted operational partner for executive support and coordination. . Continuously improve workflows and identify opportunities to increase operational efficiency. . . What We're Looking For. . . 5+ years of experience. supporting senior executives, founders, or leadership teams in fast-paced organizations. . Previous experience as an Executive Assistant, Virtual Executive Assistant, Executive Operations Coordinator, Executive Business Partner, or similar role. . Demonstrated ability to manage complex calendars, shifting priorities, and competing deadlines. . Strong project coordination experience with multiple concurrent initiatives. . Exceptional organizational, planning, and time management skills. . Outstanding written and verbal English communication skills. . Strong attention to detail with excellent follow-through. . Ability to anticipate executive needs and exercise sound judgment with minimal supervision. . Experience handling confidential information with professionalism and discretion. . Comfortable working independently in a fully remote environment. . Advanced proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets). . Experience using AI meeting assistants such as Fireflies or similar tools. . Familiarity with project management platforms such as Asana, ClickUp, Notion, Monday.com, Jira, or similar collaboration tools. . . Preferred Qualifications. . . Experience supporting executives in . construction, real estate, facilities, property management, engineering, architecture, or project-driven operational environments. . Experience supporting executives within fast-growing startups or scaling organizations. . Strong background coordinating cross-functional operational projects. . Experience working with vendors, contractors, consultants, or external partners. . Familiarity with workflow automation and AI-powered productivity tools. . Experience managing executive travel and expense reporting. . . Additional Details. . . Fully Remote. . Full-Time Position. . Reports directly to the VP of Services & Operations. . Meaningful overlap with U.S. business hours required. . Long-term opportunity with strong growth potential. .