We are redirecting you to the source. If you are not redirected in 3 seconds, please click here.

Executive Assistant Operations Virtual Assistant at Assist World. Location Information: . Role Overview. This role supports a solo founder managing multiple business and personal workstreams, including a consulting business, short-term rental properties, and household/family logistics. The ideal Virtual Assistant is highly organized, proactive, detail-oriented, and outcome-driven, capable of juggling diverse responsibilities while working independently with clear deliverables and deadlines.. Core Responsibilities. Business Administration (Consulting & Services). ● Consolidate and manage multiple calendars into a single, reliable system. ● Coordinate scheduling and communicate with external contacts on the client’s behalf. ● Assist with meeting setup, confirmations, and follow-ups. ● Complete administrative tasks such as vendor portal submissions (e.g., deal registrations). ● Track tasks, deadlines, and follow-ups to ensure nothing falls through the cracks. Light Bookkeeping & Financial Admin Support. ● Review and organize credit card statements and transaction data. ● Assist with basic reconciliation prep (categorizing expenses, flagging discrepancies). ● Compile financial summaries and documentation for review. ● Maintain clean and well-organized financial records (This role supports bookkeeping but does not replace a formal bookkeeper). Household & Family Management (Personal Assistant Tasks). ● Manage family calendars and ensure all activities are properly scheduled. ● Research, organize, and coordinate summer camps, events, and extracurriculars. ● Track deadlines for:. ○ Event ticket purchases. ○ School applications and requirements. ○ Shadow days and school-related scheduling. ● Assist with researching and ordering household tools (e.g., large digital family calendars). ● Support general “life admin” tasks to reduce day-to-day mental load. . Short-Term Rental Operations (3 Properties). ● Build and maintain Standard Operating Procedures (SOPs) for each property, including:. ○ Vendor and management company contacts. ○ Insurance details. ○ Mortgage/reference documentation. ○ Property overview notes. ● Assist with expanding property listings to additional OTA platforms. ● Support early-stage setup of a direct booking presence or website. ● Handle back-office admin related to rental operations and documentation. . Communication & Workflow Expectations. ● Role is largely asynchronous. ● Must meet agreed. Service Level Agreements (SLAs) for:. ○ Task acknowledgment. ○ Clarifying questions. ○ Delivery timelines. ● Strong written communication and proactive updates are essential. Security & Confidentiality. ● Will be required to sign an NDA. ● Must follow best practices for secure access to systems and financial information. ● Comfortable using approval-based or one-time password tools where required. ● Adherence to basic cybersecurity and confidentiality standards is mandatory. Required Qualifications. ● 3+ years of experience as an Executive Assistant, Operations VA, or Administrative VA. Strong calendar management and scheduling coordination experience. Comfortable handling financial data and reconciliation support. ● Excellent written English and professional communication skills. ●High attention to detail with strong follow-through. ● Ability to manage multiple workstreams independently. ● Comfortable using AI tools to assist with SOP creation and documentation. Nice-to-Have Experience. ● QuickBooks or bookkeeping experience. ● Short-term rental or Airbnb operations support. ● Household or personal assistant experience. ● SOP documentation and process-building experience. Success Indicators. ● Calendars are accurate, centralized, and up to date. ● Financial records are clean, organized, and review-ready. ● Household and family deadlines are met consistently. ● Property SOPs are documented and maintained. ● Tasks are completed on time with minimal follow-up needed. ● Communication is clear, proactive, and reliable. \n. \n. $500 - $700 a month. \n. Why Join Assist World?. 100% REMOTE. $50 birthday bonus. $200 testimonial bonus. $300 tenure bonus every 6 months. $500 entry monthly raffle. NO TRACKER. NO PROBLEM. Please mention the word **EXULT** and tag RMTA0LjE1NC4yMDcuNTI= when applying to show you read the job post completely (#RMTA0LjE1NC4yMDcuNTI=). This is a beta feature to avoid spam applicants. Companies can search these words to find applicants that read this and see they're human..