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[Remote] Supply Chain Coordinator - Cosmetics & Perfumes eCommerce-Full time at Orca International. Location Information: Anywhere in the World. . . Headquarters:. Switzerland . URL:. . http://www.kazaarfragrances.com. . . Key Responsibilities. . . . Supplier Coordination for Production Inputs. :. . . . Communicate with external suppliers to follow up on orders for raw materials and components required for our manufacturing partner’s (Supplier’s) production processes, ensuring timely delivery to their facilities.. . . . Monitor supplier progress, confirm order statuses, and resolve minor issues (e.g., delays or discrepancies) through proactive communication, escalating complex issues to management or outsourced regulatory teams as needed.. . . . . . Production Order Follow-Up. :. . . . Prepare and submit production orders to our manufacturing Supplier via e-mail, including details like product identification, quantities, and delivery timelines, as outlined in our cooperation agreement.. . . . Track order progress, confirm acceptance, and ensure execution aligns with agreed timelines (typically 8-12 weeks), communicating any changes or delays promptly.. . . . Relay documentation (e.g., certifications, product specs) between the Supplier and outsourced regulatory teams, ensuring all parties have necessary information.. . . . . . Logistics and 3PL Communication. :. . . . Coordinate the collection or shipment of finished products from the Supplier’s warehouse to our designated 3PL (third-party logistics) provider for storage and distribution.. . . . Maintain regular communication with the 3PL provider to confirm intake schedules, verify proper palletization and labeling, and address any logistical issues (e.g., incorrect shipments or delays).. . . . Facilitate the transfer of documentation (e.g., WZ documents, logistics labels) to the 3PL, ensuring compliance with storage and distribution requirements.. . . . . . Process Oversight and Communication. :. . . . Act as the primary point of contact between suppliers, the manufacturing Supplier, and the 3PL provider, ensuring all parties are aligned and processes run smoothly.. . . . Monitor key milestones (e.g., order placement, production completion, 3PL intake) and provide regular updates to internal teams (e.g., sales, operations) to support business planning.. . . . Escalate issues like force majeure events, quality concerns, or significant delays to management, ensuring timely notifications (e.g., within 3 days as per contract terms).. . . . . . Record-Keeping and Reporting. :. . . . Maintain accurate records of orders, communications, and delivery confirmations for at least the warranty period (up to 24 months or shelf life).. . . . Report on process efficiency (e.g., on-time deliveries, communication bottlenecks) and suggest improvements to streamline operations.. . . . Support complaint resolution by coordinating with the Supplier and 3PL, securing products for inspection, and relaying information to outsourced regulatory teams.. . . . . . Qualifications and Skills. . . . Experience. : 2–5 years in supply chain coordination, logistics, or operations, preferably in cosmetics, perfumes, or FMCG industries. Experience in eCommerce or working with 3PL providers is a plus.. . . . Language Proficiency. : Fluency in . Polish. and . English. (both written and verbal) is mandatory to communicate effectively with our Poland-based Supplier and international teams.. . . . Skills. : Strong organizational and communication skills, with proficiency in e-mail and basic ERP or order management tools. Ability to manage multiple stakeholders and follow up proactively.. . . . Personal Attributes. : Detail-oriented, reliable, and adept at problem-solving in a fast-paced environment. Comfortable working remotely.. . . . To apply:. . https://weworkremotely.com/remote-jobs/orca-international-remote-supply-chain-coordinator-cosmetics-perfumes-ecommerce-full-time.