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Remote Administrative & Operations Assistant at Volcano Builders. Location Information: Anywhere in the World. . . Headquarters:. Seattle, WA . URL:. . https://volcanobuilders.com/. . . Remote Administrative & Operations Assistant. (LATAM / Mexico – PST Hours). . Company: Volcano Builders – High-End Residential Construction. . . . We’re looking for a highly organized, reliable, and self-managed remote assistant to handle administrative and operational tasks for a U.S.-based construction company. This role is critical to our backend operations. We need someone who owns their responsibilities and does not need to be micromanaged.. . . . What You’ll Do. . • Manage emails with contractors, vendors, and clients (Gmail + shared inbox). . • Send and track W9/W8 forms and subcontractor agreements. . • Coordinate with our accountant and bookkeeper (QuickBooks Online). . • Upload and organize contracts, invoices, and receipts in Google Drive. . • Monitor contracts signed on paper → scan, digitize, name, upload. . • Create new projects in QuickBooks and track payment schedules. . • Onboard new subcontractors (check paperwork, follow up). . • Respond to client questions on group chats quickly and professionally. . • Send welcome emails and phone confirmations to new clients. . • Track licenses and permits, coordinate with city/architect as needed. . • Prepare physical contract templates (to be printed or used in the field). . . . What You Need. . • Based in Mexico or Latin America. . • Excellent English communication skills (written + spoken). . • Available full-time during Pacific Time hours (830 AM – 4 PM PST). . • Strong organizational skills, follow-up, and attention to detail. . • Experience using:. . • Gmail / Google Drive / Google Workspace. . • QuickBooks Online (or ability to learn quickly). . • Scanning and uploading documents. . • WhatsApp, Monday.com, or other team communication tools. . . . Pay & Terms. . • Hourly rate: $7–$10 USD/hour depending on experience. . • Paid bi-weekly via Wise or Payoneer. . • Long-term, stable role with room to grow if you’re reliable. . . . How to Apply. . . . Send the following to: [[email protected]]. . 1. Short video (1 min) introducing yourself. . 2. Resume. . 3. Why this job is right for you. . 4. Your availability and hourly rate. . To apply:. . https://weworkremotely.com/remote-jobs/volcano-builders-remote-administrative-operations-assistant-1.