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Finance & Executive Operations Associate at Lifely. About the Role. We are looking for a highly organised and detail-driven . Finance & Executive Administrative Associate. to support both our finance function and executive operations.. This role is designed to . lighten the operational load of our finance team. , ensuring day-to-day financial tasks, documentation, and compliance requirements are handled efficiently while also supporting key executive and corporate processes.. You will be . working directly with the COO. , requiring a high level of trust, discretion, and operational reliability.. Key Responsibilities. Finance & Bookkeeping Support. Manage and maintain . day-to-day financial records and smaller books. to support the finance team . Support the preparation of . financial reports and documentation. . Ensure accuracy and organization of financial data across systems . Corporate & Compliance Support. Assist with . corporate filings, registrations, and compliance documentation. . Coordinate and prepare . IP-related filings and paperwork. . Support legal and administrative documentation across entities . US Financial & Administrative Processes. Assist with . loan applications, credit card applications, and financial account setup. . Support . sales tax and VAT filings. and regional compliance (or coordinate with external partners) . Maintain organized records of all regulatory and financial submissions . Executive & Operational Support. Organize and maintain internal systems including . Notion and Dropbox. . Ensure documentation is structured, updated, and easily accessible . Support ad hoc executive and operational tasks as needed . Why Join Us. Work closely with executive leadership and influence operational efficiency . Play a critical role in supporting a scaling global business . Opportunity to grow into broader . finance, operations, or strategic roles. Basic Qualifications:. 3+ years of experience in . finance, bookkeeping, or accounting support roles. . . Strong background in Executive Assistance and finance is required. . Experience in an . executive administrative or operations support role. . Understanding of . basic accounting principles and financial processes. . Familiarity with . US financial systems, applications, and compliance requirements. . High proficiency in tools such as . Excel/Google Sheets, Notion, Dropbox, and accounting software (e.g., QuickBooks, NetSuite). . . Must be willing to travel on short notice if needed. . . Must have a valid passport. . Preferred Qualifications. Experience supporting . high-growth or eCommerce businesses. . Exposure to . multi-entity or international operations. . Familiarity with . IP filings, corporate governance, or legal documentation. . Knowledge of . US sales tax and VAT processes. . Company Location: Philippines.