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Accounts Receivable / Accounts Payable Specialist at Pavago. Job Title:. Accounts Receivable / Accounts Payable Specialist. Position Type:. Full-Time, Remote. Working Hours:. U.S. client business hours. . About the Role:. Our client is seeking an . AR/AP Specialist. to manage daily accounts receivable and accounts payable operations. This role ensures timely, accurate, and compliant transaction processing across vendors, customers, and internal accounting systems. The AR/AP Specialist is essential for maintaining smooth cash flow and financial integrity, handling everything from invoice entry to collections follow-up and reconciliation.. . Responsibilities:. Accounts Payable (AP):. Review 20–50 vendor invoices per week for accuracy, coding, and approvals. . Enter invoices into accounting platforms (QuickBooks, NetSuite, Xero, SAP, or Oracle). . Schedule payments (ACH, wires, checks) in alignment with terms. . Reconcile vendor statements and resolve discrepancies. . Process employee reimbursements and credit card reconciliations. . . Accounts Receivable (AR):. Generate and send 30–100 customer invoices weekly. . Post customer payments (ACH, wire, credit card, checks) into the AR system. . Maintain and monitor AR aging reports, flagging overdue balances. . Follow up with customers on overdue accounts, negotiate payment schedules, and escalate when necessary. . Record unearned revenue and adjust deferred revenue balances as needed. . . Reconciliation & Reporting:. Reconcile AR and AP subledgers with the general ledger monthly. . Match cash disbursements and receipts to bank records. . Prepare weekly cash disbursement and collections reports. . . Compliance & Controls:. Ensure vendor/customer data is properly documented (W-9s, contracts, terms). . Adhere to SOX and GAAP/IFRS standards. . Maintain audit-ready documentation of AP/AR cycles. . . Collaboration:. Work with procurement on vendor set-up and terms. . Partner with sales teams to validate invoice data and resolve customer disputes. . Support month-end close with accruals and reconciliations. . . What Makes You a Perfect Fit:. Highly detail-oriented with low tolerance for errors. . Strong communicator, comfortable working with both vendors and customers. . Organized and efficient in managing high transaction volumes. . Able to balance speed with accuracy and compliance. . . Required Experience & Skills (Minimum):. 2+ years of AR/AP or bookkeeping experience. . Proficiency in accounting systems (QuickBooks, NetSuite, SAP, or Xero). . Intermediate Excel/Google Sheets (VLOOKUP, pivot tables, reconciliation templates). . Familiarity with vendor/customer payment processes. . . Ideal Experience & Skills:. Multi-currency AR/AP experience. . Industry exposure to SaaS, real estate, manufacturing, or professional services. . Experience in ERP migration or AP/AR automation software (Bill.com, Tipalti). . Understanding of GAAP/IFRS AP/AR treatments. . . What Does a Typical Day Look Like?. An AR/AP Specialist’s day is defined by owning the flow of cash-related transactions and the accuracy of the ledgers that support them. You will:. . Own transaction processing:. Enter, code, and route vendor bills for approval; create and send customer invoices; post payments and disbursements accurately and on time. . . Maintain ledger integrity:. Reconcile AR/AP subledgers to the GL; match bank activity to recorded transactions; clear exceptions and resolve discrepancies quickly. . . Safeguard compliance:. Verify vendor and customer documentation (e.g., W-9s), apply correct terms and tax treatments, and maintain audit-ready records in line with GAAP/IFRS and internal controls. . . Partner across functions:. Coordinate with procurement on vendor setup and terms, with sales on invoice accuracy and disputes, and with accounting on accruals and close timelines. . . Provide visibility:. Keep aging schedules current, surface risks (delinquencies, disputed invoices), and deliver concise status updates and cash-movement reports to finance leadership. . . Continuously improve:. Identify bottlenecks, recommend automation (e.g., Bill.com/Tipalti, OCR), refine SOPs, and help shorten the month-end close. . . Essence of the role:. ensure cash in/cash out is processed accurately, on time, and fully documented, so leadership has clear visibility and the books close cleanly.. . Key Metrics for Success (KPIs):. Invoices processed with <1% error rate. . AP paid within agreed terms (net 30/45/60). . AR collection cycle within target DSO. . Reconciliations completed by month-end close deadlines. . 100% compliance with documentation and audit requirements. . . Interview Process:. Initial Phone Screen . Video Interview with Pavago Recruiter . Practical Task (e.g., reconcile a sample AP ledger or generate AR aging report from dataset) . Client Interview . Offer & Background Verification . Company Location: South Africa.