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Bookkeeping Assistant at Pavago. Job Title:. Bookkeeping Assistant. Position Type:. Full-Time, Remote. Working Hours:. U.S. client business hours (with flexibility for month-end close and reporting deadlines). . About the Role:. Our client is seeking a. Bookkeeping Assistant. to provide day-to-day financial support, ensuring records are accurate, reconciliations are timely, and reporting is organized. This role bridges administrative efficiency and financial accuracy, supporting accountants, controllers, and business owners with . bookkeeping, data entry, invoice processing, and reporting.. . Responsibilities:. . Bookkeeping & Data Entry:. Record daily transactions in accounting systems (QuickBooks Online/Desktop, Xero, NetSuite). . Enter invoices, bills, and receipts accurately. . Maintain expense logs and categorize transactions properly. . . Accounts Payable (AP) Support:. Process vendor invoices and employee reimbursements. . Track due dates, prepare payment runs, and flag overdue invoices. . Reconcile vendor accounts to ensure balances are accurate. . . Accounts Receivable (AR) Support:. Generate and send customer invoices. . Log payments (ACH, wire, check, credit card) and follow up on overdue balances. . Maintain AR aging reports. . . Bank & Credit Card Reconciliations:. Reconcile daily/weekly transactions against bank statements. . Flag discrepancies and resolve with accounting team. . . Reporting & Analysis:. Prepare weekly cash flow summaries, AP/AR reports, and expense trackers. . Support month-end close by compiling PBC (Prepared by Client) schedules. . Update dashboards in Excel/Google Sheets for leadership visibility. . . Compliance & File Management:. Ensure receipts, invoices, and vendor documents are stored and audit-ready. . Maintain confidentiality of financial records and sensitive data. . . Collaboration:. Partner with accountants, controllers, and finance teams to ensure data accuracy. . Support ad hoc projects such as budget tracking or audit prep. . . What Makes You a Perfect Fit:. Detail-oriented, accurate, and thorough. . Organized multitasker who thrives in high-volume environments. . Discreet and professional with sensitive financial information. . Eager to learn and adaptable to different client industries. . . Required Experience & Skills (Minimum):. 1–2 years in bookkeeping, finance admin, or accounts support. . Proficiency with accounting software (QuickBooks, Xero, NetSuite). . Intermediate Excel/Google Sheets skills (formulas, reconciliations, pivot tables). . Familiarity with AP/AR processes. . . Ideal Experience & Skills:. Experience supporting accountants during monthly/quarterly close. . Exposure to multi-entity or multi-currency bookkeeping. . Industry experience in SaaS, real estate, healthcare, or services. . Familiarity with automation tools (Bill.com, Expensify, Tipalti). . . What Does a Typical Day Look Like?. A Bookkeeping Assistant's day revolves around keeping financial records accurate and reports up to date. You will:. Post daily transactions in QuickBooks or Xero, ensuring categories are correct. . Reconcile bank and credit card feeds, flagging discrepancies for review. . Process vendor invoices and prepare payment batches for approval. . Generate invoices, apply payments, and update AR aging. . Prepare reports such as weekly cash flow summaries or AP/AR snapshots. . Update shared files and dashboards so accountants and managers always have real-time visibility.. In essence: . you ensure finance teams have clean, reliable data to make timely decisions and close the books accurately.. . . Key Metrics for Success (KPIs):. Transaction entry accuracy ≥ 99%. . Timeliness of reconciliations (same-day or weekly depending on SLA). . On-time preparation of weekly/monthly financial reports. . Zero compliance issues in audit checks. . Positive feedback from accountants/managers on support reliability. . . Interview Process:. Initial Phone Screen . Video Interview with Pavago Recruiter . Practical Task (e.g., reconcile a sample bank statement in Excel/QuickBooks) . Client Interview with Finance/Accounting Team . Offer & Background Verification . Company Location: Kenya.