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Executive Assistant (Operations Support) - Remote (EST Hours) at ISTA Personnel Solutions. ISTA Personnel Solutions is a dynamic and fast-growing BPO company. We are not a recruitment agency — we operate as a dedicated extension of our clients’ teams, delivering high-quality service with precision, efficiency, and a personal touch.. We are recruiting an experienced . Executive Assistant. to support a U.S.-based client in the beauty and hair industry, specializing in the styling and sale of high-quality wigs. This fully remote, full-time role is ideal for a highly organized professional who excels at creating structure, managing workflows, and ensuring processes run smoothly.. PLEASE NOTE:. Working Hours:. Monday – Friday | 9:00 AM – 6:00 PM EST (3:00 PM – 12:00 AM South African time – subject to U.S. daylight savings). . Public Holidays:. You will be required to work on both South African and U.S. public holidays. Compensation for South African public holidays will be provided in accordance with the BCEA. . Internet Requirements:. A fixed fibre line with a . minimum speed of 25 Mbps upload and download. , with the ability to support a wired Ethernet connection, is mandatory. Applicants without this cannot be considered. . Power Backup:. A reliable backup solution (e.g., UPS, generator) is required to manage load shedding or outages. Applicants without this cannot be considered. . Work Environment:. Fully remote.. Key Responsibilities:. Establish and manage a . clear tracking process. for wigs moving through multiple third-party production stages, ensuring delays are minimized. . Follow up with vendors and stakeholders to monitor progress and provide updates on where items are in the process. . Work closely with executives to manage priorities, tasks, and workflows. . Join meetings, take clear and accurate notes, and follow up on action items. . Maintain and update project management tools (e.g., Monday.com, Asana — advantageous). . Assist with general administrative coordination and day-to-day operational support. . Ensure tasks and projects are tracked, followed up, and completed on time. . Communicate professionally with internal and external stakeholders as required. . Anticipate needs, prioritize tasks independently, and establish an efficient workflow in a remote environment. . Requirements:. Previous experience as an Executive Assistant. . Strong organizational and time management skills. . Highly detail-oriented, proactive, and capable of building effective processes. . Excellent English communication skills (verbal and written). . Ability to work independently and create your own rhythm in a remote environment. . Comfortable using basic computer systems, Microsoft Office, and Outlook. . Familiarity with project management tools is advantageous. . If you are not contacted within 14 working days, please consider your application unsuccessful.. Company Location: South Africa.