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Administrative Coordinator at Talk Therapy Canada. 🌟 Administrative Assistant (Remote) – Talk Therapy Canada. Location:. Remote (Canada-based). Type:. Contract, Part-time, Full-Time. Reports To:. Clinic Operations Manager. 🧠 About Talk Therapy Canada. At Talk Therapy Canada, we believe that openness, empathy, and a sense of humour are cornerstones of successful therapy. Our mission is to provide accessible, high-quality mental health services across Canada, fostering transformation and growth in every client we serve.. 🎯 Our Core Values. . . Authenticity:. Be real, be you. . . . Team Player:. Collaborate and support each other. . . . Work Hard, Play Harder:. Dedication balanced with joy. . . . Sense of Humour:. Lighten the load with laughter. . . 🚀 The Opportunity. We’re on the hunt for a . detail-oriented, proactive Administrative Assistant. who thrives in a fast-paced, remote environment. If you’re someone who:. . . Closes the loop. without being prompted, . . . Anticipates needs. before they’re voiced, . . . Communicates clearly. and promptly, . . . Embraces technology. and continuous improvement, . . …then you might just be our next superstar!. 🛠️ Responsibilities. . . Client Coordination:. Manage bookings, payments, and intake forms using Jane.app. . . . Communication:. Serve as the first point of contact for clients via phone and email. . . . Documentation:. Ensure accurate and timely data entry and file management. . . . Quality Assurance:. Follow up on payments, secure client information, and maintain scheduling accuracy. . . . Process Improvement:. Identify and suggest enhancements to administrative workflows. . . . Team Collaboration:. Work closely with the Clinic Operations Manager and clinical team to support daily operations. . . 📚 Qualifications. . . Experience:. 2+ years in an administrative role, preferably in a healthcare or mental health setting. . . . Education:. Background in social services, psychology, or a related field is a plus. . . . Technical Skills:. Proficient with Jane.app, Google Workspace, and other online tools. . . . Communication:. Excellent verbal and written communication skills. . . . Organization:. Exceptional attention to detail and ability to manage multiple tasks. . . . Independence:. Self-motivated with a strong sense of accountability. . . Company Location: Canada.