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Remote Operations Coordinator AI Labs at EXUS. EXUS AI Labs. , the R&D Division of . EXUS. , is where we design and develop robust and trustworthy AI solutions that allow us to leverage the untapped potential of big data analytics across multiple verticals. For more than . 30 years. , EXUS AI Labs has gained substantial experience in managing research activities, from ideation to realisation, leveraging a highly professional and diverse team. EXUS AI Labs coordinates and participates in projects that have received funding under the . H2020. Research and Innovation and . Horizon EUROPE. Programme. Our division is working on more than 35 large-scale Research and Innovation Projects in various sectors, including Security (Physical and Digital), Defence, Health, and Creativity. Our core competencies are in AI, data analytics, real-time systems engineering, complex event processing, and large-scale cloud implementations.. Our people constitute the source of inspiration that drives us forward and helps us fulfil our purpose of . being role models for a better world. .. This is your chance to be part of a highly motivated, diverse, and multidisciplinary team which embraces breakthrough thinking and technology to create software that serves people. . Our shared Values:. . We are transparent and direct. . We are positive and fun, never cynical or sarcastic. . We are eager to learn and explore. . We put the greater good first. . We are frugal and we do not waste resources. . We are fanatically disciplined, we deliver on our promises. . We are EXUS AI Labs!.  Are you?. We are looking for a . Remote Operations Coordinator. to be the backbone of our day-to-day operations. You will own processes that keep our people supported and our division running smoothly. From travel arrangements and company-wide events to managing documents and reimbursements, you will ensure things get done efficiently, accurately, and on time.. This is a hands-on role where no two days look the same. One day you may be arranging international travel, the next preparing insurance documents, coordinating an event, or publishing a company announcement. If you enjoy variety, problem-solving, and being the go-to person, this role is for you. . Role's Responsibilities:. . . Own travel logistics. – Book flights, accommodation, and handle travel insurance. . . . Coordinate company events. – Organise team meetups, project workshops, and online gatherings. . . . Maintain the company calendar. – Ensure alignment across meetings, events, and company-wide schedules. . . . Conduct procurement activities. - Source vendors, negotiate contracts, and process purchase orders.. . . Manage documentation and filing. – Keep records up to date and accessible. . . . Create and share announcements. – Write and distribute updates to keep the team informed. . . . Handle employee requests. – Be the first point of contact for day-to-day questions and needs. . . . Bachelor’s degree in any field; degrees in Business Administration or Finance are a plus. . 2-5 years of work experience in a similar role. . Proficient in using business software and tools, comfortable with remote collaboration tools. . Strong organisational skills and ability to manage multiple priorities. . Attention to detail and ability to follow through. . A strong problem-solving and proactive mindset. . Excellent negotiation skills. . Excellent written and verbal communication skills in Greek and English. . Ability to establish positive working relationships within a dynamic, international remote environment. . Ability to work occasionally from the offices in Athens (Petralona) is required. . Company Location: Greece.