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🏖️Executive Assistant - Job Code: 38270671647 at Coconut. At. Coconut 🥥. , we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins—clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for . top talent. to fill the role below:. VA Role. : Executive Assistant. VA Rate. : $8. Availability. : 20 hours/week. Time Zone. : Flexible, within EST business hours. ==================================================. To streamline your application, please carefully review and complete . ALL THREE. items below before proceeding to the application form.. What to Prepare:. 1️⃣ . English Proficiency Rating. – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: . EF SET Quick Check. .. 2️⃣ . Coconut VA Profile (Resume). – Before submitting your application, please create your Coconut VA profile using this template: . Coconut VA Profile Template. . ⚠️⚠️⚠️ . YOUR RESUME MUST FOLLOW THIS FORMAT.. . Uploading a resume in a different format will result in delays, as you will be required to resubmit it using the correct template. ⚠️⚠️⚠️. 3️⃣ . 1-Minute Introduction Video. – Record a short introduction video (preferably using . Loom. ) and provide the link in your application. Before you do, check out these . video tips. and . sample videos. . . Important:. By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.. Application Tips – Set Yourself Up for Success!. 🔹 . Skip the Autofill Function!. Manually enter your answers in the application form. There’s little to import from your resume, and your resume will be screened separately.. 🔹 . For your Address: . We only need your . City/Municipality, Province, and Region. —no need for full details yet!. 🔹 . Applying for a Specific Job?. Be sure to include the job code in your application.. 🔹 . Referred by Someone?. Let us know who sent you our way! Whether it’s a current Coconut VA, an influencer, or a Facebook group community leader, be sure to include their name. We offer referral bonuses for both you and your referrer (. terms and conditions apply. ).. 🔹 . Reapplying?. Your most recent submission will replace any previous ones. No need to submit multiple times—we’ll automatically consider you for any relevant openings, even if you applied for just one! If you need to update your resume or intro video, feel free to submit a new application.. 🔹 . Stay in the loop!. Join our . Hiring Hub. or . Coconut Facebook Page. for updates on open positions and job fairs.. ⚠️ Take a moment to review everything before hitting submit. Following these steps carefully will help avoid any delays or disqualification.. Experience Needed. :. -Serve as a strategic partner and force multiplier for the cofounders, keeping them prepared, focused, and informed. -Leverage AI tools to accelerate tasks like summarizing meetings, extracting action items, and drafting followups. - Manage complex calendars, scheduling meetings and events across time zones. -Organize and execute multiple concurrent projects with a strong attention to detail. -Build, improve, and document company wide processes, resources, and systems including the internal intranet. -Support marketing and go to market initiatives such as coordinating content calendars, assisting with social and brand tasks, and tracking lead generation and pipeline activities. -Research and recommend tools, vendors, and thoughtful solutions across various business areas. -Own executive travel planning including drafting itineraries, booking travel, and preparing briefing documents. -Maintain confidentiality while handling sensitive information and personal tasks. -Foster smooth communication between internal teams and external stakeholders. Good to have:. -Experience supporting marketing or go to market efforts such as managing content calendars, updating social media, coordinating outreach, or supporting lead pipelines. -Ability to draft light content such as social posts or internal communications. -Familiarity with SaaS or HR tech industries. -Strong research skills for tools, vendors, or customer gift sourcing. -Natural systems thinker who enjoys building clarity from complexity. Non-negotiable Requirements. :. -Minimum 7 years of experience supporting senior executives or founders in high growth, fast paced environments. -Impeccable attention to detail and strong organizational skills. -Proactive and self motivated with a no task too big or small mindset. -Ability to work calmly and effectively under pressure. -Skilled at handling confidential information with sound judgment. -Excellent communication and writing skills. -Comfortable working in a tech forward, remote environment using tools like Google Workspace, Slack, and AI assistants. Industry/Tools Experience. : . - Google Workspace (proficient use required). . - Slack.. Company Location: Philippines.