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Virtual Assistant - Executive & Operations Assistant at We Clone You. We Clone You is a leading virtual assistant company that specializes in providing virtual assistance to empower businesses of all sizes with world-class virtual assistance. We are currently looking for a motivated Virtual Assistant with expertise in . executive assistance.  . & operations . to join our client's team and take their operations to the next level. . In this role, you will be responsible for performing various tasks, including:. Manage and organize the executive’s calendar across multiple businesses;. Schedule meetings, confirm attendance, and prepare agendas when needed;. Protect time for priority activities such as recruiting conversations and leadership meetings;. Anticipate scheduling conflicts and resolve them proactively;. Monitor and organize inbox communication;. Draft and send emails, follow-ups, and introductions on behalf of the executive;. Ensure important messages and action items are addressed promptly;. Maintain recruiting pipeline in . Follow Up Boss CRM;. Track recruit status, next steps, and pipeline updates;. Ensure all recruiting documentation and records are accurate and up to date;. Coordinate communication between the executive and internal teams;. Track tasks and deliverables in . ClickUp;. Document meeting notes, action items, and follow-ups;. Coordinate logistics for webinars, trainings, and agent events;. Manage registrations, reminders, and follow-up communications;. Track attendance and engagement when necessary;. Process vendor payments and track business expenses;. Maintain organized financial records and spreadsheets;. Support vendor coordination and operational logistics;. Help document internal processes and SOPs;. Maintain trackers and internal systems used by the team;. Support improvements to workflows and operational organization;. 3+ years of experience as an . Executive Assistant or similar role;. Excellent written and verbal . English communication;. Strong . organizational and time management skills;. Experience managing . complex executive calendars and inboxes;. Proficiency with . Google Suite. , . FollowUpBoss. or other CRM, and . ClickUp. ;. Experience using . AI tools such as ChatGPT or similar;. Ability to work independently and follow through on tasks with minimal supervision;. High level of . attention to detail and discretion;. Nice to Have. Experience supporting . entrepreneurs or executives with multiple businesses;. Background in . real estate or recruiting environments;. Familiarity with . automation tools such as Zapier or Make;. Experience creating . internal SOPs or operational documentation;. Company Location: Trinidad and Tobago.