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Payroll and Benefits Manager at HSO. Payroll and Benefits Manager.  . Job Description Statement. The Payroll and Benefits Manager is a key member of the HR team, responsible for overseeing payroll and benefits administration for our professional services organization of 350+ remote employees. This position will ensure accurate and compliant payroll processing, manage our self-funded health benefits plan, and serve as a strategic partner in optimizing our total rewards offerings. The Payroll and Benefits Manager reports to the Vice President of Human Resources.. Responsibilities include but are not limited to:. . Oversee end-to-end payroll processing in BambooHR for all employees, ensuring accuracy, compliance, and timeliness.. . Resolve tax notices and manage tax registration for new states.. . Ensure compliance with federal, state, and local payroll tax regulations across multiple jurisdictions.. . Partner with Finance and HR teams to reconcile payroll accounts, resolution of discrepancies and preparation of reports including summaries of earnings, taxes, deductions, leave, disability and non-taxable wages.. . Address payroll-related inquiries and resolve discrepancies in a timely and professional manner.. . Identify and implement process improvements to enhance payroll efficiency and accuracy.. .  Ensure timely and accurate processing of approved reimbursements in accordance with standard payroll practices.. . Track and report taxable reimbursements (e.g., commuting stipends, per diems exceeding IRS limits).. . Reconcile expense reimbursements with payroll records for audit and compliance purposes. Maintain documentation and records to support audits.. . Collaborate with Finance on monthly reconciliation of employee expense reports and payments.. . Run regular audits to catch duplicate submissions, policy violations, or unusual claims.. . Provide training or FAQs for employees on using time and expense platform and understanding reimbursement procedures.. . Serve as a point of escalation for reimbursement disputes or exceptions.. . Manage and administer the organization’s self-funded health benefits plan, including medical, dental, vision, and other offerings.. . Conduct benefits overview sessions with new hires to educate them on benefits offerings. Educate employees on the organization's total rewards offerings, fostering understanding and engagement.. .  Act as the primary contact for employees regarding benefits enrollment, changes, and inquiries.. . Serve as the primary liaison with third-party administrators, brokers, and insurance carriers.. . Manage annual benefits renewal, open enrollment, and communications to employees.. . Complete annual ACA reporting requirements.. . Oversee compliance with ERISA, ACA, HIPAA, and other applicable regulations.. . Assist employees with health claim inquiries.. .  Review 401k deferral report to ensure the profit-sharing amounts are set-up correctly in BambooHR based on changes in employee deferrals.. . Oversee 401k audits from a payroll and human resources perspective.. . Assist with onboarding and offboarding processes related to payroll and benefits.. . Participate in ad hoc HR projects.. .  . Qualifications. . Bachelor’s degree in Human Resources, Accounting, Business Administration, or a related field, or equivalent experience.. . Minimum of 5 years of experience in payroll and benefits administration, preferably in a multi-state environment.. . Proficiency with payroll systems (e.g., ADP, Paylocity) and HRIS platforms. Experience with BambooHR highly desired.. . Demonstrated success in handling payroll tax compliance and registration across multiple U.S. states.. .   Experience conducting 401(k) audits and working with expense reimbursement platforms.. . Deep understanding of federal and state labor/payroll tax regulations, ACA, ERISA, HIPAA, and COBRA.. . Preferred Skills. . Certified Payroll Professional (CPP) or other relevant certifications.. . CEBS (Certified Employee Benefit Specialist) or PHR/SPHR/SHRM-CP/SHRM-SCP is a plus. . Experience in professional services organizations or remote workforce environments.. . Familiarity with regulatory reporting and compliance for payroll and benefits.. . Company Location: United States.