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Buying Assistant at Virtual Staff 365. Our client is a leading Australian discount retailer, providing affordable everyday essentials to customers nationwide.. To maintain operational efficiency, they are looking for a. Buying Assistant . to support their purchasing team with administrative tasks, supplier coordination, and order management.. Job Responsibilities:. Purchase Order (PO) Management. . . Ensure timely booking of POs (at least two weeks in advance).. . Monitor unbooked POs and follow up with suppliers.. . Send reminders for promotional POs to suppliers (four weeks before promotions).. . Maintain and update "No Show Reports", ensuring outstanding bookings are addressed.. . Process purchase order amendments and update vendor emails regarding changes.. . . . Supplier Coordination & Order Tracking. . . Liaise with local and overseas suppliers to track deliveries.. . Verify and check overseas order delivery bookings.. . Communicate with internal teams regarding order status and adjustments.. . . . Administrative & Reporting Tasks. . . Generate reports related to PO status, supplier updates, and order tracking.. . Assist in general administrative tasks as directed by the Buyer.. . Ensure compliance with company policies, procedures, and occupational health and safety (OHS) guidelines.. . . Experience in buying, procurement, or administrative roles within retail or eCommerce.. . Proficiency in SAP, and Microsoft Office (Excel, Word, Outlook).. . Strong analytical skills to assist in data-driven decisions.. . Excellent vendor management and communication skills.. . Highly organised with strong attention to detail.. . Ability to multitask and work independently in a fast-paced environment.. . Customer-focused mindset with a proactive approach to problem-solving.. . Company Location: Philippines.