We are redirecting you to the source. If you are not redirected in 3 seconds, please click here.

Executive Assistant at Freelance Latin America. We are seeking a highly organized and proactive Executive Assistant to provide comprehensive, high-level support to the CEO of a professional services organization. This role combines executive and administrative support with light marketing coordination, requiring excellent communication skills, strong judgment, and the ability to anticipate needs in a fast-paced environment.. Duties / Tasks to perform. Executive Support. Manage the CEO’s calendar, including meetings, appointments, and travel arrangements. . Plan and coordinate annual one-on-one calls, maintain detailed records, and share actionable follow-ups. . Prepare meeting materials, reports, presentations, and professional correspondence. . Screen and direct calls and inquiries with professionalism and discretion. . Handle travel logistics (flights, accommodations, ground transportation). . Manage expense reports and reimbursement processes. . Support Account Managers by identifying appointments, anniversaries, and key client details to strengthen relationships. . Organize visits to prospective clients in Vancouver and nearby cities. . Support the CEO in generating referrals within professional networking groups. . Grow the CEO’s LinkedIn network by sending daily connection invitations within platform limits. . Administrative Support. Maintain confidential files, records, and sensitive information. . Prepare agendas, minutes, and follow-up items for meetings. . Manage virtual office tools and supplies as needed. . Complete forms, applications, and administrative requests accurately and on time. . Project & Research Support. Assist with special projects, including research, data analysis, and report preparation. . Research new products, services, and regional events (British Columbia and Washington). . Support event planning and logistics. . Communication & Relationship Management. Build and maintain strong relationships with internal and external stakeholders. . Represent the CEO with integrity, diplomacy, and professionalism across all communication channels. . Oversee birthday and anniversary communications and ensure timely follow-ups. . Manage professional networking correspondence, including scheduling one-on-one meetings. . Marketing Support. Coordinate with the marketing team on value-driven initiatives for networking group members. . Support personalized LinkedIn outreach and messaging templates in collaboration with marketing.. Proven experience as an Executive Assistant or similar role supporting C-level executives. . Strong enthusiasm for using AI tools to enhance productivity and workflows. . Exceptional organizational, time-management, and prioritization skills. . Excellent written and verbal communication skills in English and Spanish (fluency required). . Proficiency with Microsoft Office (Word, Excel, PowerPoint) and Google Workspace. . High attention to detail, accuracy, and confidentiality. . Ability to work independently, anticipate needs, and take proactive initiative. . Strong problem-solving and decision-making abilities. . Experience managing executive schedules, travel arrangements, and logistics. . Adaptability and flexibility in a dynamic, fast-paced environment. . Solid understanding of LinkedIn and professional networking best practices (preferred).. Schedule: Monday through Friday from 10:00 AM to 7:00 PM (VET).. Company Location: Panama.