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Construction VA (with Project Management experience) at More Staffing LLC. Job Title: . Construction VA (with Project Management experience). Location: . Remote. Reports To:. Director of Construction. Work Shift: . US Time Zone (EST). Working Hours:. Full-Time. Note: Applicants must be willing to . provide a 1-minute introduction video.  as part of the application process.. Job Description:. As a Construction VA, you will play a critical role in supporting and scaling the company’s renovation operations. Working closely with the Director of Construction, you’ll provide end-to-end project coordination and administrative support across multiple active construction projects. This includes developing schedules, budgets, coordinating trade partners, assisting with materials procurement, and tracking project metrics.. A background in construction is . not required. —strong . project management skills. and the ability to manage complex workflows are what matter most. This is an excellent opportunity for someone looking to apply their organizational and administrative expertise in a mission-driven environment focused on equitable housing development.. Key Responsibilities:. Project Planning and Management. . Create Gantt charts and detailed schedules to ensure proper project planning and the completion of project milestones.. . Develop project estimates and budgets, tracking expenses and identifying cost-saving opportunities.. . Generate take-offs to calculate material and labor requirements for construction projects.. .  . Trade Partner Coordination. . Solicit bids from subcontractor trade partners and evaluate proposals.. . Manage contracts, W9s, and Certificates of Insurance (COIs) with trade partners.. . Process invoices from trade partners, verifying accuracy and ensuring timely payment.. . Communicate and provide direction to trade partners, implementing construction schedule.. . Coordinate and attend kickoff and progress meetings with trade partners.. . Assist with management and coordination of activities - assuring that all parties involved in the project are in phase with the project goals and objectives.. . With guidance from the DOC, provide direction to subcontractors and vendors to ensure quality standards are met. .  . Documentation Management. . Update and maintain the selections sheet, ensuring alignment with project specifications.. . Keep project specification sheets up-to-date and coordinate with architects and designers as needed.. . Document and manage orders, work orders, purchase orders. . Manage and coordinate punch lists and construction closeout.. .  . Bookkeeping and Invoice Management. . Provide light bookkeeping support to code and categorize financial transactions related to construction projects.. . Assist with draw requests, helping to prepare and submit financial requests for project funding.. . Manage lien release waivers to ensure compliance with legal requirements.. .  . Materials Procurement. . Assist with materials procurement, including sourcing, ordering, and tracking materials for construction projects.. . Collaborate with suppliers and vendors to ensure timely delivery and cost-effective procurement.. . Identify suppliers and vendors that offer bulk purchasing, and other discounted materials opportunities. . Identify labor groups that offer discounted services for non-profit mission based organizations.. .  . Permit and Entitlements. . Assist in the process of obtaining entitlements, permits, and other necessary approvals for construction projects.. . Coordinate with regulatory agencies, as well as architects and legal teams, to secure necessary permits.. .  . Computer Skills. Familiarity with BuilderTrend software.. Computer proficiency and native experience with all Microsoft Office products including Word, Excel, Outlook, PowerPoint, SharePoint.. Quality Control and KPI Measurement. . Help maintain a culture of procedural excellence through metric tracking and process improvement.. . Proactively identify, mitigate, and track recurring construction issues.. . Respond to work delays, emergencies, and other project disruptions as they emerge.. . Confer with Director of Construction to discuss and resolve matters such as work procedures, complaints, and construction problems .. . Conduct and document quality assurance and safety inspections throughout the construction process, assuring working environment is maintained at acceptable levels, and tools and equipment are in good working condition.. . Ensure a safe, clean, secure, and organized working environment through maintaining safety meetings and incident investigations.. . #LI-CP1. . Strong project management experience — ability to coordinate multiple tasks, timelines, and stakeholders across projects. . Excellent organizational skills. . High-level English proficiency (spoken and written). . Comfortable working independently and managing multiple projects at once. . Strong attention to detail and problem-solving skills. . Ability to learn and apply construction terminology and workflows as needed. . Nice to Have (Not Required):. . Experience with residential renovation or construction project coordination. . Familiarity with construction materials, tools, and general building processes. . Working knowledge of green building practices. . Understanding of safety protocols and documentation. . Experience managing vendors, subcontractors, or third-party providers. . Company Location: Philippines.