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Executive Assistant + Operations Specialist at Assistantly. About the Role. Our technology-forward company is seeking an AI-native . Executive Assistant + Operations Specialist. to serve as a strategic partner to our managing partner and leadership team. This role focuses primarily on executive briefing preparation and comprehensive schedule management, while leveraging cutting-edge AI tools across all operational workflows. If you excel at multi-platform AI integration, have exceptional research and synthesis skills, and can demonstrate innovative AI use through portfolios or live examples, this role is perfect for you.. Why Assistantly?. . We recruit the . best of the best. — we care as much about the right . soft skills. as we do about hard skills.. . We want you here . long-term. and give you the benefits and . support you’ve always dreamed of. .. . We work . one-on-one. to match you with the perfect client.. . We love the . strategic, initiative-taking, proactive. doers of the world.. . You’ll have your own . Talent Success Manager. dedicated to your success.. . We focus on. long-term partnerships, not projects.. . . We live by: . Stay humble. Be grateful. Work hard.. . . Responsibilities. Prepping Briefings and Schedules (Primary Focus). . Conduct comprehensive calendar reviews to anticipate meetings, deadlines, and travel, proactively flagging priorities and conflicts using AI-powered scheduling tools. . Research and synthesize background information on meeting participants, organizations, and event hosts using multiple AI platforms to create executive summaries and attendee profiles. . Prepare comprehensive written briefs for external engagements, including:. . . . Meeting agendas. with clear objectives, time allocations, and desired outcomes for each agenda item. . . Strategic talking points . tailored to the specific audience and business objectives of the meeting. . . Contact research . covering participants' professional backgrounds, LinkedIn profiles, shared connections, current projects, recent company news, and relevant industry developments. . . Historical context. including summaries of previous meetings, outstanding action items, follow-up commitments, and relationship history. . . Market intelligence. relevant to the meeting context, including recent news, industry trends, or competitive updates that may inform the conversation. . . Compile and organize all supporting materials (presentations, documents, reports) digitally, ensuring accessibility for pre-meeting preparation. . Conduct post-meeting debriefs to capture learnings and action items, feeding insights into future briefings using AI documentation tools. . Administration & Operations. . Manage executive inbox by sorting, prioritizing, and summarizing communications using AI tools to surface decision-critical messages for briefings. . Execute comprehensive calendar management with AI-assisted scheduling, rescheduling, and appointment confirmation. . Maintain and update digital databases for relationship management, ensuring stakeholder information is current for briefing preparation. . Draft, format, and manage documents, presentations, and briefing materials using AI writing and design tools. . Organize meeting agendas, capture notes using AI transcription tools, and distribute action items with clear follow-up documentation. . Marketing Support & Execution. . . Content posting and scheduling: . Create, edit, and schedule company LinkedIn content and digital messaging using AI writing and social media management tools. . . Executive digital presence:. Support executive social media engagement and professional online communications with key stakeholders. . . Brand consistency:. Review and maintain consistent voice and professional standards across all external digital communications. . . Content strategy support: . Assist with content calendar development and performance tracking to optimize company digital presence. . Travel & Event Planning. . Research and book executive travel with detailed logistical mapping using AI travel planning and research tools. . Identify and vet conference opportunities, providing distilled findings for strategic planning discussions. . Assemble comprehensive itineraries and manage logistics, ensuring team briefings on all arrangements and schedule changes. . Financial & Expense Management (5% of time). . Handle basic bookkeeping and expense reporting using AI-assisted financial tools. . Organize receipts and financial records with automated categorization systems. . Tools You'll Use:. . . Productivity Suite:. Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) (must-have). . . AI Platforms:. ChatGPT, Claude, Notion AI, Otter.ai for transcription, or similar multi-platform AI integration (must-have). . . Automation:. Zapier or similar workflow automation tools (must-have). . . Communication:. Slack, Zoom, Google Meet (nice-to-have). . . Social Media: . LinkedIn scheduling and content management tools (nice-to-have). . . Previous experience as . Executive Assistant or Operations Coordinator. with demonstrated proficiency across multiple AI platforms (must-have). . Portfolio, sample projects, or documentation showcasing . AI integration across VA responsibilities. (must-have). . Experience . supporting C-level executives. with complex briefing preparation and stakeholder research (must-have). . Strong . prompt engineering skills. to optimize AI tool outputs for research, scheduling, and document preparation. . Proven . ability to synthesize complex information. into clear, actionable executive briefings. . . Initiative-taking mindset. with demonstrated . ability to identify and implement AI-powered operational improvements. . . Please include with your application:. . . AI Portfolio:. Screenshots, workflow diagrams, or sample outputs demonstrating your AI tool integration across VA responsibilities. . . Brief explanation. of how you use various AI platforms to optimize research, scheduling, briefing, and administrative workflows. . Optional: Offer to provide a live demonstration of an AI-enabled process during the interview. . Company Location: Philippines.