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Transaction Coordinator at Assistantly. About the Role. A Real Estate Unicorn specializes in administrative and marketing support for busy real estate professionals, layered on top of EA fundamentals.. Why Assistantly?. . We recruit the . best of the best. — we care as much about the right . soft skills. as we do about hard skills.. . We want you here . long-term. and give you the . benefits and support you’ve always dreamed of. .. . We work . one-on-one . to match you with the . perfect client. .. . We love the . strategic, initiative-taking, proactive doers. of the world.. . You’ll have your own . Talent Success Manager. dedicated to your success.. . We focus on . long-term partnerships, not projects. .. . We live by: . Stay humble. Be grateful. Work hard.. . . Core Responsibilities (EA Base). . Oversee the entire transaction process from contract to close, ensuring accuracy and compliance at every stage. . Manage and update Follow Up Boss (absolute #1 priority) to keep client records, timelines, and communication fully organized. . Use CTM eContracts (Colorado-specific) for e-signatures, ensuring documents are sent promptly, signatures are chased effectively, and clients remain informed. . Handle files and timelines through OTC (Open to Close) for smooth workflow management. . Coordinate with escrow/title through Qualia and monitor critical deadlines including inspection periods, appraisal deadlines, and closing dates. . Work across 7+ MLS systems to input listings, update statuses, and ensure accuracy. . Serve as the main point of contact for clients during transactions, providing clear, proactive updates and exceptional customer service. . Troubleshoot issues that arise during transactions, prepare and review documents for accuracy, and maintain detailed transaction files. . . 3–5+ years of Transaction Coordination experience in real estate (must-have). . Deep working knowledge of Follow Up Boss (non-negotiable). . Hands-on experience with CTM, OTC, Qualia, and multiple MLS systems (must-have). . Proven ability to manage multiple transactions simultaneously with attention to detail. . Excellent communication skills — able to liaise with clients, agents, lenders, and vendors professionally and proactively. . Highly organized, detail-oriented, and able to manage deadlines without constant supervision. . Company Location: Philippines.