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Executive Assistant - Asset Management Firm (Brazil) at Hire Overseas. We're seeking a . top-tier Executive Assistant. for a dynamic asset management firm who excels at executive-level support and stakeholder coordination. This role demands someone who can seamlessly manage complex calendars, facilitate high-stakes meetings, and streamline operations for maximum efficiency.. You'll be the strategic right-hand supporting investment decisions, client relationships, and day-to-day operations in a fast-paced financial environment. If you're detail-oriented, proactive, and thrive on keeping executives laser-focused on what matters most, this is your opportunity.. 🎁 Perks & Benefits. . 💵 Paid in . USD. every . 15th & 30th. of the month. . 🏖️ Up to . 14 days of Paid Time Off. per year. . 🌏 . Flexible holiday observance. based on your location. . 🏡 . 100% remote. – work from anywhere. . 💼 Direct exposure to asset management and investment operations. . 🚀 Work with a results-driven team managing significant financial portfolios. . 🧩 What You'll Be Doing. . 📧 . Email & Calendar Management. . . . Prioritize and manage the executive’s inbox with strategic filtering. . Coordinate complex calendars across multiple time zones and stakeholders. . Schedule and reschedule meetings with investors, clients, and team members. . . 💬 . Communication & Stakeholder Management. . . . Serve as the primary point of contact between executives and key stakeholders. . Draft professional correspondence and investor communications. . Manage Slack channels and ensure timely response to critical messages. . . 🤝 . Meeting Management & Client Accountability. . . . Prepare detailed meeting agendas and briefing materials. . Send pre-meeting reminders with action items and expectations. . Follow up post-meeting with accountability summaries and next steps. . . ⚡ . Workflow Optimization. . . . Streamline daily operations and eliminate inefficiencies. . Create and maintain standard operating procedures. . Anticipate needs and proactively address potential roadblocks. . . 🌟 Nice-to-Have Skills. . 📋 . RIA Compliance Knowledge. - Understanding of regulated investment advisor requirements. . 📰 . Newsletter Creation. - Design and distribute client updates and market insights. . 🔗 . LinkedIn Management. - Maintain executive profiles and engagement. . 🎪 . Remote Event Coordination. - Plan and execute virtual client events and webinars. . 📊 . Investor Updates. - Assist with quarterly reports and investor communications. . 📱 . Content & Social Media. - Basic content creation and social media oversight. . ✅ Who You Are. . . 3+ years of experience. supporting executives in financial services, asset management, or a similar high-stakes environment. . Deep understanding of . confidentiality and discretion. required in financial settings. . Excellent written and verbal communication skills. . Strong organizational abilities with attention to detail. . Proactive problem-solver who anticipates needs. . Comfortable working with . sensitive financial information. . . 📩 Application Process Overview. Our comprehensive selection process ensures we find the right strategic fit:. . . Initial Application. - Submit application with relevant financial services experience. . . One-way Video Interview. - Record a brief video showcasing your executive support approach. . . Practical Assessment. - Complete a calendar management and communication challenge. . . Recruitment Interview. - Initial screening focusing on financial services experience. . . Executive Interview. - Discuss role alignment, discretion, and workflow optimization. . . Client Interview. - Final interview covering stakeholder management and team collaboration. . . Background & Reference Check. - Professional reference verification and compliance screening. . . Job Offer. - Successful candidates receive a formal offer with competitive compensation. . We provide feedback at each stage and maintain transparent communication throughout the process.. Company Location: Brazil.