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Executive Assistant at Trivium. Executive Assistant (Remote, US-Based). Location. : Remote (U.S. preferred). Type. : Full-Time | Contractor (1099) to start. Compensation. : $4,000–$6,000/month (based on experience). Start Date. : ASAP. About the Role. We are hiring a highly capable Executive Assistant to support a founder/operator managing multiple fast-growing businesses across digital marketing, health & fitness, and software.. This is a true right-hand role. You will be responsible for creating structure, reducing noise, and enabling the executive to focus exclusively on high-impact work. If you thrive in fast-moving environments, think in systems, and execute without hand-holding, this role is for you.. This is a remote-first role, with flexibility around location. Trust, autonomy, and execution matter more than proximity.. What You’ll Own. Executive Support. Own and optimize a complex calendar across multiple businesses and time zones. Manage inboxes, messages, and notifications (Slack, email, text). Act as gatekeeper: filter, prioritize, and surface only what matters. Prepare meeting briefs, agendas, and follow-up summaries. Track decisions, deadlines, and commitments. Operations & Execution. Build and maintain task systems, dashboards, and workflows. Track projects, follow-ups, and deliverables across teams. Coordinate with internal stakeholders, vendors, and partners. Handle light legal, HR, and financial admin tasks. Maintain accurate reporting and documentation. Personal & Lifestyle Support. Schedule personal appointments (medical, wellness, travel, etc.). Coordinate shopping, gifting, and errands. Support ad-hoc personal logistics as needed. Strategic & Tactical Support. Support research, competitive analysis, and prep for opportunities. Help structure new initiatives and incoming opportunities. Ensure the executive is focused only on highest-value work. What Success Looks Like. By 90 days:. The executive’s calendar, inbox, and task flow are structured and predictable. Communication noise is dramatically reduced. You operate with minimal instruction and high trust. By 1 year:. You function as a true leverage point for the executive. Opportunities no longer fall through due to time constraints. Systems run smoothly without constant oversight. Who You Are. You are:. Proactive, decisive, and calm under pressure. Highly organized with strong systems-thinking ability. Tech-savvy and comfortable learning tools quickly. Discreet, trustworthy, and detail-oriented. Concise communicator (clear > verbose). You do not need hand-holding and are comfortable figuring things out independently.. Working Style & Expectations. Monday–Friday availability (8/9am–5/6pm local). Responsive during business hours; flexible as needed. Remote-first, outcome-driven culture. Contractor (1099) to start, with potential W2 conversion later. Required Experience & Skills. 3–5+ years supporting executives or founders in fast-paced environments. Experience in digital, startup, marketing, or tech-adjacent industries preferred. Strong Google Workspace skills (Gmail, Calendar, Docs). Comfort with project management tools (ClickUp preferred). Ability to manage multiple priorities without losing accuracy. Nice to Have. Experience supporting founders with multiple companies. Familiarity with CRMs, dashboards, or analytics tools. Comfort using AI tools to increase efficiency. Background in paid media, software, or health & fitness industries. Company Location: United States.