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AP, Payroll & HR Admin Specialist | Construction at Elevate and Delegate. Our client is looking for an . AP, Payroll & HR Admin Specialist . who will own the day-to-day A/P, procurement, payroll processing in QuickBooks Desktop Payroll, certified payroll, and union reporting. This role will also be responsible for keeping vendor bills current, Ramp tight, and payroll/benefits compliant and on time.. Accounts Payable & Procurement. Enter/verify vendor bills in QuickBooks Desktop; 2-/3-way match to POs/receipts.. Manage Ramp (card issuance/limits, expense reviews, receipt compliance, reimbursements, Bill Pay).. Maintain vendor files (W-9s, COI expirations, ACH details) and resolve statement variances.. Prepare weekly A/P aging; recommend payment runs.. Payroll (QuickBooks Desktop Payroll) & HR Administration. Run payroll inside QBD Payroll (hourly/salaried): collect/validate timesheets, overtime/differentials, garnishments, PTO.. Maintain payroll items (earnings, fringes, deductions, taxes), employee profiles, and job/class mappings.. Pay liabilities & e-file/e-pay federal/state/local taxes; prepare quarterlies (941/940, state) and annual W-2/W-3.. Reconcile payroll registers to GL; post payroll and benefit/tax entries and accruals.. Coordinate onboarding (checklists, I-9/W-4 completion with US team) and maintain HR files.. Certified Payroll & Union Reporting. Prepare WH-347 and state/prevailing-wage reports using QBD time/payroll data; upload to required portals.. Compile/file union fringe and dues remittances; maintain rate tables by craft/job; track apprenticeship/training.. Ensure correct job classifications and fringe allocations.. Reconciliations & Support. Vendor, credit card, bank reconciliations; research/clear old items.. Maintain document control in Drive (invoices, receipts, payroll backup).. Support month-end with clean subledgers and audit-ready backups.. Systems: . QuickBooks Desktop (with Payroll – Enhanced/Assisted), Ramp, Microsoft Excel/Google Sheets. Success in 30/60/90 Days. 30: Trained on client’s cycles; A/P aging accurate weekly; first payroll run completed in QBDP.. 60: Owns certified payroll/union remittances end-to-end; zero late/return items.. 90: A/P, payroll, and compliance are proactive; reconciliations month-end ready within 3 business days.. Must-Have Qualifications. 2–4+ years in construction or field-service accounting (offshore experience welcome).. Hands-on with QuickBooks Desktop + QuickBooks Desktop Payroll and Ramp.. Demonstrated certified payroll & union reporting experience (Davis-Bacon/prevailing wage).. Solid Excel/Sheets (XLOOKUP, SUMIFS, Pivot Tables); strong reconciliation skills.. Clear written/spoken English; US Eastern time overlap.. Nice-to-Haves. AIA progress billing exposure (G702/G703) and job-cost coding familiarity.. Experience with LCPtracker/eMars or similar compliance portals.. QuickBooks Time (TSheets) familiarity.. Working Style & Requirements . Schedule:. Overlap: Minimum 4 hours during 8–4 ET; responsive on Slack/Email.. Security:. Reliable internet, private workspace, 2FA; payroll/PII confidentiality.. Documentation: . Maintain SOPs/checklists; audit-ready backups in shared drive.. Culture: . Proactive, detail-obsessed, comfortable in a fast, hands-on environment.. Company Location: Philippines.