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Executive Assistant (WFH/Remote) - #34590 at Manila Recruitment. An exciting opportunity for a highly organized and proactive Executive Assistant eager to support senior leadership and contribute to the success of a purpose-driven, innovation-focused team.. Company Profile:. Our client is the leading platform connecting Nurse Practitioners (NPs) with collaborating physicians across the United States. Their service streamlines an often-complex process—enabling NPs to quickly, affordably, and confidently find physician collaborators to meet state requirements and launch their practices..  . Overall purpose and responsibilities of the role:. Free the President and CEO’s time and keep priorities moving through world-class calendar, communications, travel, light ops, and limited personal logistics..  . Duties and Responsibilities:. Scope. . 80–90% Business . . 10–20% Personal Support. .  . Responsibilities. . Calendar & Prioritization: Own a dynamic, multi-time-zone calendar; anticipate conflicts; protect focus blocks; prep briefs.. . Inbox & Comms: Triage, draft responses, track follow-ups, and keep a clean next-actions queue.. . Meeting Ops: Agendas, pre-reads, notes, action items, and follow-through.. . Travel: End-to-end itineraries (flights, hotels, ground), plus concise trip packs.. . Docs & Light Ops/PM: Build one-pagers/decks, maintain trackers, chase dependencies, close loops.. . Vendor/Partner Coordination: Schedule touchpoints and standardize updates.. . Project Management Support: Track team deliverables, action items, and deadlines; follow up with responsible parties to ensure timely completion.. . Business Insight Support: Assist with light data analysis and reporting, such as tracking client retention, AR/AP reconciliation, and calculating customer lifetime value (LTV).. . Financial Admin: Handle receipts, and light accounting tasks.. . Written Documentation: Summarize meetings, draft concise documents, and ensure communications are clear, structured, and action oriented.. . Executive Alignment: Keep both the President and CEO aligned by maintaining shared priorities and progress visibility.. . Executive Cadence & Decision Log. . Produce the weekly exec meeting (agenda, pre-reads ≥24h, notes).. . Maintain a Decision Register (what/why/owner/date); ensure tasks land in the tracker within 12h.. . Send a twice-daily digest (Need Decision / FYI / Delegated).. .  . Limited Personal Support (~10–20%). Schedule personal appointments; coordinate personal travel/reservations; manage gifts; handle online orders/returns..  . Success Metrics. . Calendar accuracy ≥99%; conflicts anticipated 48+ hrs ahead.. . Priority emails are triaged within 2 business hours during core time.. . Decision Register updated within 12h; digests sent 10:00am ET and 4:00pm ET.. . 95% of assigned tasks delivered on/before due date.. .  . Tools. Google Workspace, Slack/Zoom, Sheets/Excel, Notion (or similar). . 3–5+ years supporting a C-level or founder (startup experience a plus).. . Proficient with Excel (lookups, pivots, filters, basic modelling) and Google Sheets.. . Previous project management experience helpful (owning timelines, risks, stakeholders).. . Exceptional written English; crisp executive communication; high discretion.. . Night-shift readiness; reliable power & internet (≥50 Mbps) with backup.. . Strong Business Acumen: Background in business fundamentals; MBA or Master’s degree strongly preferred. . Detail Orientation & Prioritization: Ability to distinguish urgent/strategic matters from non-essential ones, ensuring focus on high-impact work.. . Interpersonal Skills: Professional, approachable, and nice, able to build trust with founders and team.. . Tools Flexibility: Familiarity with core tools (Google Workspace, Slack, Zoom, Notion); willingness to learn new platforms quickly.. . Job type:. Permanent. Emp type: . Direct hire; Full-time. Schedule: . Monday to Friday, 9pm to 6am PH Time . Location:. Remote/WFH. Industry:. Marketplace / Platform. Expertise:. Executive Assistant, C-Level Management. Company Location: Philippines.