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Podcast Operations & Production Assistant (Fractional / Remote) at Substance | Level Up by Substance. About the Role . Our client is launching a . hiring, careers, and leadership realities. . This role exists to . run the engine. behind the podcast so the host can focus on . content, conversations, and authority. — not logistics.. This is . not. a creative role. It is an . operations, coordination, and execution role. .. Core Responsibilities. 1. Podcast Operations (Primary). Coordinate and schedule podcast recordings with guests across time zones . Send guest pre-read briefs, recording instructions, and reminders . Set up recording sessions (e.g. Riverside / SquadCast / Zencastr) . Run basic pre-record checks (audio, mic, internet readiness) . Manage raw audio/video files post-recording . Maintain a simple content calendar and episode tracker . 2. Publishing & Distribution. Upload final episodes to podcast and social platforms (Spotify, Apple Podcasts, etc.) . Prepare and upload basic show notes (template-based, not creative writing) . Ensure correct titles, descriptions, tags, and links are in place . Keep episodes organised and archived correctly . 3. Coordination with Editor & Repurposer. Hand off raw files to editor . Receive edited assets and organise deliverables . Coordinate timelines so episodes are released consistently . Flag any delays, issues, or missing assets early . What This Role Is NOT. Not podcast strategy . Not creative direction . Not deep audio/video editing . Not social media posting . Not content ideation . (Those are handled separately.). Ideal Profile. This role is a strong fit if you are:. Highly organised and process-driven . Comfortable working with tools and platforms . Proactive with follow-ups and reminders . Calm, clear, and professional with guests . Able to work independently with minimal hand-holding . Backgrounds that work well:. Digital Operations Coordinator . Project / Content Ops support . Podcast assistant or media ops support . Business Support Operations. Required Skills & Tools. Strong written English (clear, professional, concise) . Comfortable with Zoom-style platforms and recording tools . Basic understanding of podcast workflows . Google Drive / Notion / spreadsheets . Reliable internet and availability for scheduling across regions . Time Commitment. . Up to 16 hours per week. . Flexible, remote . May increase slightly as the podcast scales . What Success Looks Like. Episodes are recorded smoothly with no last-minute chaos . Guests feel prepared and taken care of . Files are always organised and easy to find . Publishing happens on time, every time . The host never have to worry or follow up about logistics . Strong Communicator . Company Location: Vietnam.