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People & Culture Assistant at Virtual Staff 365. Our client is Australia’s largest provider of aesthetic and medical-grade technology. They deliver cutting-edge treatment technology, skincare, accessories, and business support to over 4,500 stockists across Australia, New Zealand, and beyond.. They are now looking to hire a . People & Culture Assistant . to directly support the People and Culture team in developing a high-performing culture.. Job Responsibilities:. Recruitment Support. . Assist the Recruitment Officer with phone screens, interviews, reference checks, and updating the Candidate Management System (CMS).. . Facilitate pre-employment checks once an offer is accepted.. . Promote the Employee Referral Program (ERP) internally.. . Employee Life Cycle Support:. . Support the People & Culture Manager (MPC) and Recruitment Officer (RO) with employee life cycle activities.. . Coordinate various check-ins and surveys throughout the employee's initial months.. . Manage the Annual Reflect, Learn & Grow (RLG) Program and the Probationary Review Program (PRP).. . Send survey results to relevant parties and ensure timely completion.. . Onboarding:. . Coordinate with the hiring manager and departments to ensure streamlined onboarding.. . Set up new employees in the HRIS system (Employment Hero/HRIS) and manage necessary paperwork.. . Organize IT access, mobile numbers, business cards, and other onboarding essentials.. . Update the Organization Chart and ensure all onboarding steps are tracked and completed.. . Offboarding:. . Manage the deactivation of IT access and update the asset register during offboarding.. . Update relevant systems and inform team members of offboarding actions.. . Coordinate with departments to handle offboarding tasks efficiently.. . Employee Benefits:. . Conduct Quarterly Happiness surveys and report results.. . Assist in organizing team events and the Living the Values Awards.. . Create and issue presentations for award recipients and coordinate related tasks.. . HRIS – Employment Hero & Learning Hero:. . Act as the main point of contact for HRIS queries and provide training.. . Oversee onboarding and offboarding tasks within the HRIS.. . Maintain accurate records and provide necessary reports and training.. . Payroll Support:. . Communicate payroll changes to the third-party payroll provider.. . Review pay run reports and ensure all changes are processed.. . Monitor pay cycles and assist team members with payroll queries.. . General Administration:. . Organize monthly sales team incentives and team member gifts within budget.. . Document meetings and communications in relevant applications.. . Support employee relations and escalate concerns as needed.. . Assist with People & Culture administration duties and perform tasks with a positive attitude.. . Embody the company’s mission and brand values daily.. . . Qualification in Human Resources (desirable) . . Experience in administration support within HR/People & Culture . . Proven background in HR initiatives and projects, including project management . . Understanding of payroll processes . . Strong planning, organisational, and project management skills . . Excellent interpersonal and communication skills, with ability to build rapport quickly . . Skilled in presentation and document formatting . . Discreet and professional, with a strong focus on confidentiality . . Able to work independently or as part of a team, with initiative and motivation . . Quality-driven and results-focused, with the ability to meet competing deadlines . . Business-minded approach, able to see the bigger picture . . Willingness to go above and beyond to support clients, colleagues, and business goals. . Company Location: Philippines.