
Executive Assistant - Asset Management Firm (Philippines) at Hire Overseas. We're seeking a . top-tier Executive Assistant. for a dynamic asset management firm who excels at executive-level support and stakeholder coordination. This role demands someone who can seamlessly manage complex calendars, facilitate high-stakes meetings, and streamline operations for maximum efficiency.. You'll be the strategic right-hand supporting investment decisions, client relationships, and day-to-day operations in a fast-paced financial environment. If you're detail-oriented, proactive, and thrive on keeping executives laser-focused on what matters most, this is your opportunity.. π Perks & Benefits. . π΅ Paid in . USD. every . 15th & 30th. of the month. . ποΈ Up to . 14 days of Paid Time Off. per year. . π . Flexible holiday observance. based on your location. . π‘ . 100% remote. β work from anywhere. . πΌ Direct exposure to asset management and investment operations. . π Work with a results-driven team managing significant financial portfolios. . π§© What You'll Be Doing. . π§ . Email & Calendar Management. . . . Prioritize and manage the executiveβs inbox with strategic filtering. . Coordinate complex calendars across multiple time zones and stakeholders. . Schedule and reschedule meetings with investors, clients, and team members. . . π¬ . Communication & Stakeholder Management. . . . Serve as the primary point of contact between executives and key stakeholders. . Draft professional correspondence and investor communications. . Manage Slack channels and ensure timely response to critical messages. . . π€ . Meeting Management & Client Accountability. . . . Prepare detailed meeting agendas and briefing materials. . Send pre-meeting reminders with action items and expectations. . Follow up post-meeting with accountability summaries and next steps. . . β‘ . Workflow Optimization. . . . Streamline daily operations and eliminate inefficiencies. . Create and maintain standard operating procedures. . Anticipate needs and proactively address potential roadblocks. . . π Nice-to-Have Skills. . π . RIA Compliance Knowledge. - Understanding of regulated investment advisor requirements. . π° . Newsletter Creation. - Design and distribute client updates and market insights. . π . LinkedIn Management. - Maintain executive profiles and engagement. . πͺ . Remote Event Coordination. - Plan and execute virtual client events and webinars. . π . Investor Updates. - Assist with quarterly reports and investor communications. . π± . Content & Social Media. - Basic content creation and social media oversight. . β Who You Are. . . 3+ years of experience. supporting executives in financial services, asset management, or a similar high-stakes environment. . Deep understanding of . confidentiality and discretion. required in financial settings. . Excellent written and verbal communication skills. . Strong organizational abilities with attention to detail. . Proactive problem-solver who anticipates needs. . Comfortable working with . sensitive financial information. . . π© Application Process Overview. Our comprehensive selection process ensures we find the right strategic fit:. . . Initial Application. - Submit application with relevant financial services experience. . . One-way Video Interview. - Record a brief video showcasing your executive support approach. . . Practical Assessment. - Complete a calendar management and communication challenge. . . Recruitment Interview. - Initial screening focusing on financial services experience. . . Executive Interview. - Discuss role alignment, discretion, and workflow optimization. . . Client Interview. - Final interview covering stakeholder management and team collaboration. . . Background & Reference Check. - Professional reference verification and compliance screening. . . Job Offer. - Successful candidates receive a formal offer with competitive compensation. . We provide feedback at each stage and maintain transparent communication throughout the process.. Company Location: Philippines.