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57397580379 - Roadshow Coordinator - Sam's Club & Costco Operations at Activate Talent. Roadshow Coordinator – Warehouse Club Operations (Sam’s Club & Costco). Position Overview. The Roadshow Coordinator is responsible for managing end-to-end operational coordination for retail roadshow events across major warehouse club partners, including Sam’s Club and Costco. This role ensures seamless execution of logistics, inventory management, and cross-functional alignment between internal teams and third-party fulfillment providers.. The ideal candidate thrives in fast-paced retail environments, is highly detail-oriented, and can manage multiple concurrent roadshow events with precision.. Key Responsibilities. Transfer Order Management & Documentation. Create and manage Transfer Orders (TOs) for roadshow shipments to retail locations . Upload product assembly Work Orders (Kitting Requests) with appropriate lead times . Ensure all TOs include accurate Allocation Plans and are properly integrated between ERP and 3PL fulfillment systems . Maintain accurate documentation across master show schedules and internal tracking tools . Inventory Operations & Issue Resolution. Monitor and resolve inventory discrepancies for active roadshow locations . Coordinate with warehouse teams to address planogram (POG) discrepancies prior to show completion . Manage replenishment orders to maintain optimal stock levels during live events . Handle urgent shipment requests requiring expedited or overnight delivery . Schedule Management & Planning. Upload and maintain roadshow schedules within the ERP system . Coordinate with internal stakeholders to confirm show dates, locations, and product quantities . Manage changes to Bills of Materials (BOMs) and SKU configurations by location . Partner with cross-functional teams to finalize planograms prior to schedule uploads . Returns & Transfer Order Closure. Process and close return Transfer Orders for completed roadshows . Cross-reference fulfillment systems before closing TOs to ensure inventory accuracy . Manage partially fulfilled orders and determine proper line-item closures . Identify and resolve stale transfer orders to maintain clean system records . Cross-Functional Collaboration. Coordinate with fulfillment centers, logistics partners, and merchant teams . Work closely with inventory operations to resolve ERP and system discrepancies . Communicate with retail partners regarding show confirmations and operational changes . Partner with warehouse operations to ensure timely order fulfillment and shipping. Required Skills & Qualifications. Strong organizational and project management skills . Experience working with ERP systems (e.g., NetSuite) and 3PL fulfillment platforms . Ability to manage multiple concurrent events and shifting timelines . Excellent cross-functional communication skills . Strong problem-solving ability, particularly in time-sensitive inventory and shipping scenarios . High attention to detail in documentation and order management . Comfortable working in fast-paced environments with evolving priorities . Preferred Qualifications. Experience supporting warehouse club roadshows or retail event programs . Background in retail operations, supply chain, or inventory coordination . Familiarity with SKU-level allocation planning and BOM management . Success Metrics. Timely and accurate creation and processing of Transfer Orders . Minimal inventory discrepancies across active roadshow locations . Seamless coordination of logistics across multiple retail partners . Accurate and efficient return processing and order closure . Company Location: Philippines.