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Construction Project Manager at Remote Raven. . Company Overview. . We are a growing construction company with a field team of 7 employees, focused on high-quality project delivery through a lean, efficient operating model. We are building a scalable remote operations team to support continued growth, and this role is at the center of that vision. We do not use Procore or similar enterprise platforms — we operate on QuickBooks, QuickBooks Time, Excel, Google Sheets, and Google Drive, and we expect our team to be highly proficient within these tools..  . . Position Overview. . We are seeking a highly organized, detail-oriented Remote Construction Project Manager to manage all off-site aspects of our construction projects. This role serves as the operational backbone of each project — supporting field teams by handling financial tracking, scheduling, subcontractor coordination, documentation, client communication, and process development. The ideal candidate brings a strong financial mindset, construction project experience, and the tech-savviness to build efficient systems and leverage modern tools including AI and automation..  . . Tools We Use. . •     QuickBooks — job costing and control. •     QuickBooks Time (TSheets) — field team time tracking. •     Excel / Google Sheets — budgeting, tracking, and reporting. •     Google Drive / Microsoft Office — documentation and file management. •     ChatGPT and AI tools — workflow improvement and efficiency. •     Zapier or similar automation tools — process automation.  . . Core Responsibilities. .  . Financial Management & Job Costing. •     Manage job costing within QuickBooks, ensuring all costs are accurately coded and tracked to the correct job. •     Code invoices and maintain accurate cost records throughout each project lifecycle. •     Maintain project budgets and forecasts in Excel with consistent budget vs. actual tracking. •     Manage change orders from initiation through documentation and approval. •     Generate financial reports, cost forecasts, and variance summaries for ownership review.  . Field Team Coordination & Time Tracking. •     Ensure field team members log time accurately to the correct jobs in QuickBooks Time. •     Monitor and audit time entries weekly, identifying and correcting missing or inaccurate records. •     Coordinate with field leads to resolve discrepancies and maintain clean payroll-ready data. •     Build accountability systems that reduce time tracking errors over time.  . Project Coordination & Scheduling. •     Maintain project schedules and rolling 3-week lookaheads for all active projects. •     Coordinate work sequencing to minimize delays and keep field teams moving efficiently. •     Track project progress against schedule and flag risks proactively to ownership.  . Procurement & Subcontractor Management. •     Solicit bids and manage the subcontractor onboarding process. •     Issue subcontract agreements and track compliance with insurance, licensing, and documentation requirements. •     Manage subcontractor performance and communication throughout project execution.  . Pre-Construction & Project Setup. •     Assist with bidding support, permit applications, utility coordination, and site setup logistics. •     Coordinate pre-construction approvals with stakeholders including municipalities, HOAs, and clients. •     Ensure all necessary documentation and approvals are in place before field work begins.  . Documentation & Systems. •     Maintain organized and up-to-date project file systems in Google Drive. •     Track and manage RFIs, submittals, plan revisions, and change documentation. •     Ensure all project records are complete, version-controlled, and easily retrievable.  . Daily Operations & Field Support. •     Conduct daily coordination check-ins with field teams to monitor progress and resolve issues. •     Track daily logs, material deliveries, and open items across all active projects. •     Serve as the remote operational hub connecting field activity to documentation and financials.  . Client Communication. •     Provide regular project updates to clients in a clear and professional manner. •     Run client meetings and maintain strong, trust-based client relationships throughout the project. •     Manage client expectations proactively, especially around schedule and budget changes.  . Project Closeout & Warranty. •     Manage punch list creation, tracking, and completion at project closeout. •     Coordinate closeout documentation including as-builts, warranties, and final lien releases. •     Track and manage warranty obligations post-completion.  . Process & System Development. •     Build and continuously improve tracking systems, templates, and workflows in Excel and Google Sheets. •     Identify inefficiencies in current processes and develop practical solutions. •     Create reusable systems that scale with company growth and reduce reliance on tribal knowledge.  . Technology, AI & Automation. •     Use tools like ChatGPT to improve workflow efficiency, communication, and documentation quality. •     Identify and implement automation opportunities using Zapier or similar platforms. •     Stay current on practical AI and technology tools relevant to construction operations. •     Champion a tech-forward mindset that keeps the company operating efficiently as it grows.  . Insurance & Estimating Support. •     Support insurance-related projects and maintain required documentation for claims and compliance. •     Assist with estimating workflows and bid preparation as needed. •     Learn and utilize Xactimate for insurance estimating — prior experience preferred. . Required Qualifications. •     4 to 8 or more years of construction project management or operations experience. •     Hands-on QuickBooks job costing experience highly preferred. •     Proficiency with QuickBooks Time or equivalent field time tracking platforms. •     Advanced Excel and Google Sheets skills for budgeting, tracking, and reporting. •     Strong organizational skills with the ability to manage multiple projects simultaneously. •     Excellent written and verbal communication skills for client and team-facing interactions. •     Ability to hold field teams accountable to time, documentation, and process standards remotely. . Preferred Qualifications. . •     Prior remote construction project management experience in a U.S.-based operation. •     Residential and light commercial construction background. •     Familiarity with permitting processes and HOA coordination. •     Experience with Xactimate for insurance project estimating. •     Pacific Standard Time overlap — must be available for at least 4 to 6 hours of PST business hours.  . . Ideal Candidate Profile. . •     Highly organized and detail-oriented — you build systems to stay ahead, not to catch up. •     Strong financial mindset — you think in job costs, budgets, and variances, not just tasks. •     Tech-savvy and AI-capable — you actively use modern tools to work smarter. •     Comfortable holding field teams accountable in a professional, firm, and constructive way. •     Self-directed and proactive — you identify problems and solve them before being asked. •     Builder at heart — you enjoy creating processes, templates, and systems that make everyone more efficient. This is a full time role. Up to $8/hr. 100% Remote. Company Location: Kenya.