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Executive Assistant (Operations & Client Coordination) at Pavago. Job Title: Executive Assistant (Operations & Client Coordination). Position Type:. Full-Time, Remote. Working Hours:. U.S. Business Hours. About the Role:. We are seeking a highly organized and proactive Executive Assistant (Operations & Client Coordination) to support daily operations and client coordination for a fast-growing business in the automotive space.. This role goes beyond basic administrative support—you will act as a key operational partner to the founder, managing client communication, coordinating with contractors, and ensuring smooth execution across multiple workflows. The ideal candidate is detail-oriented, resourceful, and comfortable working in a fast-paced environment with shifting priorities.. Responsibilities:. Client Management. Manage inbound client inquiries and prioritize urgent requests. . Draft and send professional client communications, including updates and summaries. . Ensure timely follow-ups and maintain a high-quality client experience. . Contractor Coordination. Coordinate with freelance contractors on active projects and deals. . Track progress and ensure timelines and deliverables are met. . Maintain clear communication between all stakeholders. . CRM & Administrative Management. Maintain and organize CRM systems, . specifically GoHighLevel (GHL). . . Ensure accurate and up-to-date client and deal records. . Support onboarding by collecting and organizing client information. . Communication & Scheduling. Manage calendar scheduling, meetings, and daily priorities using . Google Calendar and Gmail. . . Prepare materials and context for client or partner calls. . Support daily check-ins to ensure alignment on priorities. . Research & Reporting. Conduct light research including market comparisons, inventory checks, and basic data gathering. . Support decision-making by organizing and presenting relevant information. . What Makes You a Perfect Fit:. Highly organized with strong attention to detail. . Proactive and able to work independently with minimal supervision. . Comfortable managing multiple workflows in a fast-paced environment. . Strong communicator who can represent the business professionally. . Reliable and responsive during U.S. working hours. . Required Experience & Skills (Minimum):. 2+ years of experience supporting a founder, executive, or small business owner. . Strong hands-on experience with . GoHighLevel (GHL). . . . Proficiency in Google Workspace (G Suite), including Gmail, Google Calendar, Docs, and Drive — this is a must-have.. . Experience managing client communication and follow-ups. . Strong organizational and multitasking abilities. . Excellent written and verbal English communication skills. . Ability to work independently and manage shifting priorities effectively. . Reliable internet connection and professional remote work setup. . Tools & Systems:. Must-Have Tools (Non-Negotiable). . GoHighLevel (GHL) . . . Google Workspace (G Suite): Gmail, Google Calendar, Google Docs, Google Drive. . Nice-to-Have Tools. Gamma (or similar presentation tools) . Slide creation tools (Google Slides, PowerPoint, etc.) . Notebook LM or similar tools for organization and research . What Does a Typical Day Look Like?. An Executive Assistant’s day is focused on keeping operations organized and ensuring smooth communication across the business. You will:. Manage client inquiries and follow-ups. . Coordinate with contractors and track progress. . Maintain CRM records and ensure data accuracy. . Schedule meetings and support daily planning. . Conduct research and organize key information. . In essence:. you are the operational backbone, ensuring nothing falls through the cracks while supporting both clients and internal workflows.. Key Metrics for Success (KPIs). Responsiveness and quality of client communication. . Accuracy and organization of CRM and deal tracking. . Timely coordination and follow-through on tasks. . Efficiency in managing schedules and priorities. . Overall operational reliability and support to the founder. . Interview Process:. Initial Phone Screen . Video Interview with Recruiter . Client Interview . Offer & Onboarding. #LI-AG1. Company Location: Pakistan.