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Executive Assistant to CEO at Proper. Position Overview. The Executive Assistant / Personal Assistant (EA/PA) is a highly trusted partner responsible for providing comprehensive administrative, operational, and personal support to the CEO. This role serves as a central coordination point across multiple companies (Proper, Guardian, and Livly), acting as a key liaison between the executive, internal teams, and external stakeholders. . The EA/PA ensures that both organizational priorities and personal obligations are executed efficiently, with a high degree of discretion, professionalism, and sound judgment. This individual must be comfortable managing complex workflows, prioritizing competing demands, and operating independently in a fast-paced environment. . The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to anticipate needs, streamline operations, and maintain confidentiality across both business and personal matters.. Executive Support & Coordination. Provide direct administrative and operational support to the CEO. . Act as a liaison between the CEO and executive teams across Proper, Guardian, and Livly. . Manage complex calendar scheduling, including business meetings, personal commitments, and travel. . Coordinate corporate meetings, executive team sessions, and cross-company events. . Prepare and manage weekly executive team recaps and communications. . Exercise independent judgment in prioritizing tasks and resolving issues. . Communication & Information Management. Screen and manage email communications, responding on behalf of the CEO when appropriate. . Handle sensitive and confidential information with discretion and integrity. . Maintain contact databases and communication systems. . Coordinate with internal stakeholders and external partners for scheduling and follow-ups. . Travel & Logistics Management. Manage domestic and international travel planning, including flights, accommodations, and itineraries. . Track and manage travel credits, ensuring optimal utilization and cost efficiency. . Maintain travel profiles, loyalty programs, and preferences. . Coordinate conference registrations and travel-related logistics. . Financial & Administrative Operations. Reconcile corporate and personal credit card expenses (Amex, Brex). . Track receipts, invoices, and expense documentation for reporting and reimbursement. . Manage corporate tools and platforms, including travel systems and communication tools. . Support CRM management (Salesforce) and operational tracking where required. . Personal & Lifestyle Management. Manage personal appointments, calendars, and scheduling needs. . Coordinate personal activities, including family events, weekend planning, and reservations. . Oversee management of personal properties (e.g., Park City house scheduling and services). . Coordinate gifting, flowers, and personal communications (e.g., birthday messages). . Systems, Tools & Process Management. Utilize and manage systems including Salesforce, Asana, Slack, Teams, SharePoint, and travel platforms. . Maintain organized workflows for scheduling, communication, and expense tracking. . Ensure adherence to company travel policies and operational procedures. . Manage virtual communication tools and offshore support systems as needed. . Qualifications. Required Experience. Proven experience supporting C-level executives in an EA/PA or similar role. . Strong background in calendar management, travel coordination, and executive support. . Experience managing both professional and personal responsibilities for senior leadership. . Familiarity with CRM systems, project management tools, and communication platforms. . Ability to manage multiple priorities across different organizations simultaneously. . Preferred Credentials. Bachelor’s degree preferred. . Experience supporting executives across multiple entities or business units. . Familiarity with finance tracking, expense reconciliation, and operational systems. . Leadership Profile. Highly proactive with strong problem-solving and decision-making skills. . Exceptional organizational and time management abilities. . Strong communication skills with the ability to interact across all levels of an organization. . High level of discretion, integrity, and professionalism. . Detail-oriented with the ability to anticipate needs and act independently. . What Success Looks Like. Seamless coordination of the CEO’s professional and personal priorities. . Efficient and optimized calendar, travel, and communication management. . Accurate and timely handling of expenses, logistics, and operational workflows. . Strong relationships with internal teams and external stakeholders. . A highly organized and proactive support system that enables executive effectiveness. . Company Location: Uruguay.