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Remote Administration and Project Management Assistant - #34456 at Manila Recruitment. Our client provides cost effective and coordinated injury management solutions for organisations in Queensland and NSW. They provide a broad range of injury prevention and management solutions to reduce injuries and costs. . This is a great opportunity to join a dynamic and growing team that takes pride in their positive impact to their other people’s lives.. Duties and Responsibilities:. Operations & Process Support:. . Attend key meetings, take minutes, and manage follow-ups and actions by other members of leadership team and general consultant team. . . Help with team culture by following up key actions for cultural awards and cultural events . . Help improve key processes including automation of these processes. This would include consultant onboarding, admin onboarding, including ensuring appropriate . . Help monitor and assist the onboarding and training coordination of new people by helping to record what key milestones have been completed on training . . Help improve our overall onboarding including working with existing powerpoint to improve and amplify . . Support process documentation and improvement using AI and other tools. . . Helping with managing our inbound work – which includes recording inbound and managing and helping with holiday leave for other admin consultant. Collaborate with the Australian based admin team and provide overflow support (e.g., referrals management). . . Conduct research and pilot automation tools to improve workflow. . . HR & Training Administration . . Coordinate recruitment tasks, follow-ups, and onboarding checklists. . . Help schedule and manage HR reviews and career structure discussions. . . Support upgrades to our Learning Management System (PowerPoint slide improvements, user feedback implementation). . . Sales & Marketing Support . Review sales data – analyse current referral patterns and schedule key stake holder follow up by Australian based leadership team . Assist IT Support Coordination . Work with our IT provider to ensure issues are actioned and systems are maintained.. Key Attributes . . Proactive Problem Solver: You enjoy creating order, identifying gaps, and getting things done quickly and thoroughly.. . Independent Yet Collaborative: You’re comfortable making decisions on your own, but you know when to seek input. . . Process-Oriented Thinker: You bring structure and simplification. You can document, simplify, and improve systems such as onboarding, HR, and IT processes. . . A capacity to learn quickly: Our current Australian admin team is returning to legal studies. She emphasised that it is important to be comfortable with learning new and mastering process.. . Skills & Qualities . . Outstanding English Communication – Written and verbal. . . Typing speed of at least 50 – 60 words per minute . . High Intelligence & Learning Agility – Able to work across new systems and learn fast. . . Strong history of getting things done . . Strong Task Management – Knows how to follow through, escalate issues, and coordinate across teams. . . Confidence & Curiosity – Willing to tackle new tools and systems (AI, LMS, IT), even without prior experience. . . Reliable, Resourceful, and Results-Oriented – You see things through and find better ways to do them. . . Technical Requirements . . Must have a personal i7 laptop/desktop (Or strong working hardware) with strong processing power, reliable internet, webcam, and headset. . . Must be comfortable using cloud systems and VPN where required. . . Advantageous / Nice to Have: . . Experience as an Executive Assistant, Project Coordinator, or Operations . . Administrator. A history of getting things done. . . Familiarity with Microsoft Office, Especially Word and Excel, Microsoft Teams, . . SharePoint, and task/project management tools. . . Exposure to recruitment or HR processes is a strong advantage.. . Employment Type: . Freelance - Independent Contractor. Schedule: . Monday to Friday – 7 AM to 4 PM PH Time. Location: . Remote. Industry: . Healthcare. Company Location: Philippines.