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Executive Assistant with Aviation / Flight Charter Experience at Virtual Assist. We are seeking a highly organized and proactive Executive Virtual Assistant with experience in the aviation space, particularly in the flight charter industry, to support the setup and daily operations of a growing flight charter business. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities independently. This role requires excellent communication, operational knowledge of aviation procedures, and the ability to work efficiently in a fast-paced, startup environment.. Manage executive calendars, appointments, and scheduling across multiple time zones.. Organize meetings, prepare agendas, and document detailed meeting notes or action items.. Handle email and inbox management, responding to inquiries, filtering messages, and prioritizing communication.. Prepare professional correspondence, reports, proposals, and presentations related to aviation operations.. Perform data entry, maintain spreadsheets, and update CRM systems accurately.. Conduct market research, competitor analysis, and industry trend insights within the flight charter and broader aviation sectors.. Assist with operational setup tasks, including vendor coordination, regulatory filings, and client onboarding processes.. Support marketing and client communication initiatives, such as email campaigns, content formatting, and social media coordination.. Coordinate logistics for virtual meetings, webinars, and client sessions.. Monitor and reconcile expense reports, invoices, and other financial records.. Maintain digital filing systems and organize shared drives for quick access to critical aviation documents.. Draft standard operating procedures (SOPs) or process documentation for recurring tasks, particularly those relevant to aviation operations.. Ensure compliance with industry regulations and handle sensitive business and client information with discretion.. Provide general administrative support to leadership and assist with special projects as needed.. Qualifications & Skills:. At least 2 years of experience as a Virtual Assistant, Executive Assistant, or Administrative Coordinator.. Prior experience in the aviation industry, preferably in flight charter operations.. Strong verbal and written communication skills in English.. Proficient in Google Workspace (Docs, Sheets, Drive, Calendar) or Microsoft Office Suite.. Familiarity with CRM and project management tools (e.g., HubSpot, ClickUp, Asana, Trello, Slack, Notion).. Basic understanding of social media platforms and content scheduling tools (e.g., Buffer, Later, Hootsuite).. Strong organizational, analytical, and problem-solving abilities.. Ability to manage multiple priorities while maintaining attention to detail.. Knowledge of aviation regulations, charter operations, and operational best practices is a plus.. Company Location: Philippines.