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40727957908 - Executive Assistant (Operations & Finance) at Activate Talent. OPEN TO LATAM. FULL TIME . REMOTE. Position: Executive Assistant (Operations & Finance Focused). Type of contract: Independent contractor . Role Overview:. We are seeking a highly organized and detail-oriented . Executive Assistant. with a strong focus on operations and finance. This role will play a critical part in managing retail invoicing, logistics coordination, and administrative processes, ensuring smooth day-to-day operations. The ideal candidate is proactive, analytical, and highly proficient in Excel, Notion, and other productivity tools.. Key Responsibilities. :. Retail & Finance Support:. . Manage weekly invoicing to ensure accuracy and timely processing.. . Oversee EDI (Electronic Data Interchange) transactions for retail partners.. . Coordinate shipping fulfillment and 3PL (Third-Party Logistics) operations.. . Operations & Logistics. . Handle routing requests to ensure compliance with retail and distributor requirements.. . Track and update shipment status, proactively resolving any delays or issues.. . Support forecasting and stockkeeping to maintain optimal inventory levels.. . Administrative & Process Support:. . Complete and submit PO (Purchase Order) forms with attention to detail.. . Assist with onboarding for new team members, vendors, or partners.. . Maintain and update records for finance, logistics, and operations.. . Tools & Skills:. . Excel & Google Sheets: Strong ability to manage and analyze data.. . Notion & Productivity Tools: Comfortable with workflow automation and documentation.. . EDI Systems Experience with retail data exchange and processing.. . Attention to Detail: Ensuring accuracy in invoices, PO forms, and shipment records.. . Problem-Solving Mindset: Proactively managing operational and financial tasks efficiently.. . Company Location: Colombia.