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COSYN - Executive Assistant at JobRack. Click here to watch a video by Arne from COSYN:. https://www.youtube.com/watch?v=y2CwS6xpzXU. Hi! We’re Arne and Matthijs, the founders of . COSYN. . . We're a communications advisory agency that helps organizations navigate big transformation projects - things like rolling out new systems or introducing major internal changes. Our job is to help teams talk about these changes clearly, creatively, and in a way that actually gets people on board!. We work with mid-to-large-sized companies across Europe, and we’re proud of the thoughtful, human approach we bring to what could otherwise be dry, technical messaging. . We’re a small team, growing steadily, and we’re looking for someone smart, proactive, and detail-loving to help keep everything running smoothly behind the scenes.. We’re looking for an . Executive. . Assistant. to support the CEO, Arne. . Someone who thrives on structure, takes pride in staying two steps ahead, and can keep the wheels turning while our leadership team focuses on growing the business. You’ll play a key role in bringing order, organization, and a warm, can-do spirit to the day-to-day.. In this role, you will:. 🗓 Manage the CEOs’ calendars to ensure their weeks run efficiently. 🧾 Oversee time tracking and assist with timely and accurate client invoicing. 📬 Manage the CEOs’ Outlook inboxes and handle client communication. ✈️ Coordinate travel bookings and itineraries. 👋 Support project setup and team onboarding for new team members and freelancers. 🎙 Coordinate podcast production logistics like guest scheduling and follow-ups. 📱 Administer social media and LinkedIn content tied to the podcast. 📊 Maintain and update the CRM system. 🌐 Make basic updates to website visuals and content. 📂 Assist with preparing proposals and keeping sales materials fresh. 📅 Help organize meetings and materials for industry association activities. Working Hours ⏰: This is a full-time role, working 40 hours per week during European business hours (around 9:00 AM–6:00 PM CET), aligned with our Düsseldorf and Amsterdam offices.. To excel in this role, you need to have: . ✅ 3+ Years experience as an Executive Assistant. ✅ Excellent organization and time management skills. ✅ Cool under pressure and calm in fast-moving situations. ✅ Proactive communicator with clear, warm written and verbal skills. ✅ Detail-oriented with a strong sense of accuracy. ✅ Curious, eager to learn, and ready to grow into new responsibilities. ✅ Self-starter who can anticipate needs and act on them. ✅ Professional, honest, and dependable - someone we can truly rely on. Brownie points for:. 🌟 Experience with communications, media, or agency environments. 🌟 Comfortable with podcast and social media workflows. 🌟 Familiar with CRM tools, basic web content editing, or design. You're someone who can juggle multiple tasks with grace, thrives in a fast-moving environment, and takes real pride in staying organized and on top of things. You’re approachable and friendly, but not afraid to speak up when something needs to be addressed. You think ahead, take initiative, and love making things work better for everyone involved.. Company Location: South Africa.