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Executive Assistant at Pavago. Job Title:. Executive Assistant. Position Type: . Full-Time, Remote. Time Zone:. CST/ EST. About Pavago. Pavago is seeking a . highly organized, detail-oriented, and proactive Executive Assistant. to support our client’s leadership team. This role is vital for streamlining daily operations, improving communication, managing key projects, and handling a variety of administrative responsibilities to help leadership stay focused on big-picture goals.. Key Responsibilities. Executive & Administrative Support. . Provide high-level executive support to streamline organization, prioritization, and communication across tasks and teams. . . Manage email inbox and calendar: sort, prioritize, and respond to routine inquiries with minimal direction. . . Handle miscellaneous administrative duties including travel arrangements, meeting and appointment scheduling, and online purchases. . . Perform research tasks, manage small projects, and track follow-ups to ensure nothing slips through the cracks. . . Communication & Coordination. . Act as a reliable gatekeeper and liaison between leadership and internal/external stakeholders. . . Draft and manage professional communication (emails, messages, memos) with clarity and timeliness. . . Track action items and deliverables from team meetings and ensure accountability. . . Coordinate communication between leadership and team members to maintain seamless project flow. . . Project & Task Management. . Track, organize, and follow up on projects and tasks using tools like ClickUp, Google Workspace, or other PM platforms. . . Ensure recurring tasks and responsibilities are executed reliably without constant supervision. . . Create systems to support efficiency and accountability in day-to-day operations. . . What Makes You a Perfect Fit. . . Proactive & Responsible. : You take initiative, solve problems independently, and don’t let things sit. . . . Strong Follow-Through. : You consistently follow through and complete tasks reliably. . . . Highly Organized. : You can juggle multiple tasks, projects, and communications with attention to detail. . . . Clear Communicator. : You write and speak clearly and professionally across all formats. . . . Technically Savvy. : Comfortable navigating Microsoft Office, Google Workspace, and project management/reporting tools. . . Required Skills & Experience. . 3–4 years of proven experience in an executive assistant or operations support role. . . Experience working with executives who are often unavailable, requiring strong initiative and ownership. . . Familiarity with communication tools (Gmail, Slack), calendar tools (Google/Outlook), and cloud-based document systems. . . Experience creating presentations and reports in Excel, PowerPoint, Google Sheets, Canva, etc. . . Familiarity with reporting tools like Salesforce or Tableau is a plus. . . Exceptional verbal and written communication skills in English. . . Proven ability to reduce executive workload, not add to it. . . What a Typical Day Looks Like. . Start by reviewing emails, messages, and tasks for the day. . . Coordinate with leadership and the team for updates, priorities, and upcoming meetings. . . Manage communication flows, calendar events, and schedule logistics. . . Prepare reports, financial summaries, and presentations. . . Tackle miscellaneous tasks from travel arrangements to online research and document preparation. . . Ensure all responsibilities are handled smoothly, proactively, and with minimal supervision. . . Interview Process. . . Initial Phone Call. – A brief conversation to assess your experience and communication style. . . . Final Interview. – A deeper discussion with the client to evaluate alignment and work style. . . . Offer Placement. – Top candidates will receive an offer to join the Pavago team. . . Company Location: Kenya.