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Executive Assistant at Remote VA. Executive Assistant to the Founder. Department:. Executive / Administration . Location:. Remote. Employment Type:. Full-time. Position Summary. The Executive Assistant to the Founder provides high-level administrative, operational, and personal support to ensure the Founder’s time, attention, and priorities are protected and advanced. This role is responsible for calendar and communications management, executive-level coordination, business administration, and selected HR/people-operations tasks.. Operating within a fast-paced e-commerce business, the Executive Assistant must thrive in a dynamic environment with many moving parts—vendors, partners, customer needs, marketing initiatives, fulfillment coordination, and internal workflows. The ideal candidate is resourceful, proactive, and detail-oriented, with a continuous-improvement mindset that identifies friction, tightens systems, and makes the business more organized, predictable, and scalable.. Confidentiality is paramount: this role will handle sensitive personal, financial, HR, and business information and requires strict discretion.. Key Responsibilities. Executive Support. Manage Founder’s calendar, appointments, and travel logistics.. Screen, prioritize, and draft communications (email, calls, messages).. Prepare briefing materials, agendas, and follow-ups for meetings.. Business Operations. Coordinate with vendors, partners, and internal teams to ensure smooth workflows.. Track deliverables, deadlines, and project milestones.. Support marketing, fulfillment, and customer service initiatives as needed.. Administrative & HR Support. Assist with onboarding, documentation, and people-operations tasks.. Maintain confidential records and files.. Support budgeting, reporting, and operational documentation.. Continuous Improvement. Identify inefficiencies and propose streamlined processes.. Implement organizational systems to improve scalability and predictability.. Qualifications. Education & Experience. Bachelor’s degree preferred (Business Administration, Communications, or related field).. 3+ years of experience in executive assistance, operations, or business administration.. Experience in e-commerce or fast-paced entrepreneurial environments is a plus.. Company Location: Mexico.