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Venture Practices - Marketing Operations Manager at JobRack. Hey there! I'm Ben, founder of . Venture Practices. , and I'm glad you're checking us out.. We’re a small but mighty marketing agency that works exclusively with dentists. . Based out of Charlotte, North Carolina, we help dental practices grow through smart, effective marketing strategies - everything from direct mail and digital ads to SEO and social media. Right now, we're growing fast and working toward hitting our first million-dollar year, and we’re building a team that’s ready to scale with us.. I’ve got a solid crew in place: an account manager, a direct mail specialist, a part-time social media person, and an assistant. . We also work with some amazing freelance PPC and SEO pros. . But now, I need someone who can really take ownership of the operations side - someone who’s driven by systems, efficiency, and making sure everything runs like clockwork.. We’re looking for an . Marketing Operations Manager . who thrives on solving problems, building systems, and making teams work better together. You’ll help us streamline our agency’s operations, build strong internal systems, and keep everything running smoothly - without needing to be hand-held along the way.. In this role, you will:. 🛠️ Develop, document, and optimize internal workflows and processes. 📦 Oversee client projects to make sure they’re on time and within budget. 💰 Track profitability, manage budgets, and oversee invoicing. 👥 Coordinate with our team, assign tasks, and track performance. 📈 Support marketing campaign planning and execution. 📊 Track KPIs, analyze data, and provide reports. 🤝 Manage relationships with clients and vendors, including contracts. 🧑‍💻 Help with hiring, onboarding, and training team members. ⚙️ Implement software tools and automations to improve efficiency. 🌱 Build out org charts and scalable systems for future growth. Working Hours . ⏰: This is a full-time position with some flexibility, but you’ll need at least 4 hours of overlap with my mornings (I’m in U.S. Eastern Time).. To excel in this role, you need to have: . ✅ 3+ years in marketing operations experience. ✅ Experience managing projects, budgets, and deadlines. ✅ Proven skills in developing workflows and automations. ✅ Solid understanding of budgeting, invoicing, and reporting. ✅ Leadership experience: delegation, coaching, and performance tracking. ✅ Analytical thinking with a data-first mindset. ✅ Strong tech skills (CRM, project management tools, automation software). ✅ Super organized, detail-focused, and reliable. ✅ A great communicator who’s proactive and independent. Brownie points for:. ⭐ Bachelor’s degree in business, marketing, or related field. ⭐ Experience in small, remote marketing agency setups. ⭐ HighLevel marketing certification. ⭐ Google Analytics, Google Ads, or Meta Ads certification. ⭐ Experience using ClickUp (or similar project management tools). You’re probably someone who thrives in systems and structure. . You like organizing things, solving problems, and keeping projects on track. You communicate clearly, stay calm under pressure, and you enjoy building processes that help others succeed. .  You don’t wait around for direction - you take initiative. . If that sounds like you, you’ll fit right in!. Company Location: Croatia.