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Administrative Assistant (Cleaning Company & Virtual Assistant Company) at CrewBloom. We are seeking a proactive, detail-oriented Administrative Assistant to provide dual support for our client’s cleaning and virtual assistant firms. This role is perfect for a self-starter who excels in organized environments and thrives with high autonomy. As businesses grow, the successful candidate will have opportunities for increased administrative responsibilities and optional cleaning shifts.. Schedule: . Mondays, 9 AM–3 PM or every second Monday (Flexible Within This Window) . Possible additional hours in the future, more hours as coverage for cleaners . Location: On-Site . Employment Type: Part-Time. Job Responsibilities. Cleaning Company Tasks. Schedule & Confirm: . Keep the weekly client calendar updated and verify all bookings.. Assign & Update: . Delegate jobs to cleaners and ensure they have the latest notes for every project.. Communicate: . Promptly answer customer questions through all communication channels.. Monitor Payments. : Process invoices, follow up on payments, and keep financial records organized.. Manage Billing:. Assist with the weekly payroll and billing process for contractors.. Track Progress: . Compile weekly service logs and data into easy-to-read reports.. Virtual Assistant Company Tasks. Maintain Profiles:. Keep our CRM updated with accurate records for all VAs and clients.. Track & Bill: Audit . VA hours and assist in the preparation of weekly invoices.. Onboarding Support: . Oversee the intake process to ensure a smooth start for every new client.. Reporting:. Create weekly summaries that highlight key performance metrics.. Facilitate Communication: E. nsure clear, professional correspondence between clients and the VA team.. General Admin: . Manage day-to-day administrative projects and record-keeping.. Prior administrative experience is required. Must be able to pass a standard criminal record check. Proven ability to work independently with high autonomy and minimal oversight. Exceptional verbal and written English communication skills. Comfortable utilizing Google Workspace, managing spreadsheets, and navigating CRM platforms. Strong time-management skills with a focus on accuracy and task prioritization. Must be legally authorized to work in Canada. Candidates should have a minimum of 2 years of residency in Canada, featuring a strong understanding of the local market and cultural nuances. Minimum Technical and Work Environment Requirements:. . Internet Connection:. . Primary internet connection with a minimum speed of . 15 Mbps. . . Backup internet connection with at least . 10 Mbps. . . Backup connection must be capable of supporting work during a power outage. . . Primary Device:. . Desktop or laptop equipped with at least: . . Intel Core i5 (8th generation or newer). , . Intel Core i3 (10th generation or newer). , . AMD Ryzen 5. , or an equivalent processor. . A minimum of . 8 GB RAM. . . . . Backup Device:. . Must meet or exceed the performance of an . Intel Core i3. processor. . Must be functional during power interruptions. . A functioning . webcam. . . A . noise-canceling USB headset. . . A . quiet, dedicated home office space. . . . Peripherals and Workspace:. A . smartphone. for communication and verification purposes. . Company Location: Canada.