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🌴 Chief of Staff - Job Code: 29499504687 at Coconut. At. Coconut 🥥. , we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins—clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for . top talent. to fill the role below:. VA Role. : Chief of Staff. VA Rate. : $9-12. Availability. : 20 hours/week. Time Zone. : EDT. ==================================================. To streamline your application, please carefully review and complete . ALL THREE. items below before proceeding to the application form.. What to Prepare:. 1️⃣ . English Proficiency Rating. – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: . EF SET Quick Check. .. 2️⃣ . Coconut VA Profile (Resume). – Before submitting your application, please create your Coconut VA profile using this template: . Coconut VA Profile Template. . ⚠️⚠️⚠️ . YOUR RESUME MUST FOLLOW THIS FORMAT.. . Uploading a resume in a different format will result in delays, as you will be required to resubmit it using the correct template. ⚠️⚠️⚠️. 3️⃣ . 1-Minute Introduction Video. – Record a short introduction video (preferably using . Loom. ) and provide the link in your application. Before you do, check out these . video tips. and . sample videos. . . Important:. By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.. Application Tips – Set Yourself Up for Success!. 🔹 . Skip the Autofill Function!. Manually enter your answers in the application form. There’s little to import from your resume, and your resume will be screened separately.. 🔹 . For your Address: . We only need your . City/Municipality, Province, and Region. —no need for full details yet!. 🔹 . Applying for a Specific Job?. Be sure to include the job code in your application.. 🔹 . Referred by Someone?. Let us know who sent you our way! Whether it’s a current Coconut VA, an influencer, or a Facebook group community leader, be sure to include their name. We offer referral bonuses for both you and your referrer (. terms and conditions apply. ).. 🔹 . Reapplying?. Your most recent submission will replace any previous ones. No need to submit multiple times—we’ll automatically consider you for any relevant openings, even if you applied for just one! If you need to update your resume or intro video, feel free to submit a new application.. 🔹 . Stay in the loop!. Join our . Hiring Hub. or . Coconut Facebook Page. for updates on open positions and job fairs.. ⚠️ Take a moment to review everything before hitting submit. Following these steps carefully will help avoid any delays or disqualification.. Experience Needed. :. - Serve as a strategic partner to the founder by helping prioritize initiatives, manage follow through, and streamline decision making. - Handle financial operations, including bookkeeping via QuickBooks and maintaining/updating a Google Sheetsbased financial model. - Support operations at a high level across a marketing agency, with involvement in both internal systems and client delivery. - Update and manage client facing decks and materials. - Pull analytics, schedule posts, and coordinate performance reporting for client social media accounts. - Manage email, calendar, and Slack, acting as the founder’s right hand across all incoming communications. - Identify and implement process improvements using tools like Zapier or similar automation platforms. - Collaborate with internal team members and external vendors as needed. Good to have:. - Experience with Claude, Cursor, or other AI tools; strong prompt engineering skills. - Familiarity with Zapier or similar tools to support automation and internal ops improvements. - Background in chief of staff roles, operations, or fractional leadership. - Understanding of social media analytics tools and reporting processes. - Familiarity with agency workflows and client-facing environments. Non-negotiable Requirements. :. - Experience in influencer marketing, marketing agencies, or social strategy for brands. - Prior experience supporting a startup executive or founder in a fast paced environment. - Proficient in QuickBooks, Google Sheets, and project management tools (e.g. Notion, Asana, Trello). - Excellent written and verbal communication skills. - Highly organized, solutions oriented, and able to shift between strategic planning and hands on execution. Industry/Tools Experience. : QuickBooks, Google Sheets, Notion, project management platforms, Claude, Cursor, Zapier, social media analytics platforms, Asana, Trello, Slack. Company Location: Philippines.