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Intake Coordinator (Remote, LatAm) 09072025 at HireHawk. Job Title: Intake Coordinator. Job Type: Independent Contractor. Workplace: Remote. Schedule: Full-time, Monday–Friday, aligned with U.S. Pacific Standard Time business hours. Compensation: USD $1,000 – $1,500/month (DOE). About HireHawk. At Hirehawk, we connect top global talent with high-performing U.S. companies. Our focus is on finding exceptional professionals who bring both expertise and drive to every role. We’re passionate about helping candidates grow their careers while supporting our clients with reliable, remote-ready talent that makes an impact from day one.. About the Job. We’re seeking a detail-driven and client-focused Intake Coordinator to join a fast-growing U.S.-based law firm. In this role, you’ll be the first point of contact for new clients, guiding them through the intake process with professionalism and care. You’ll collect and verify essential information, manage documentation, and coordinate case handoffs to ensure every file is complete and accurate. This is a role where your precision, empathy, and reliability directly impact client trust and case success.. Core Responsibilities. . Serve as the primary contact for new client inquiries, ensuring fast and professional responses.. . . Collect, verify, and document client information with absolute accuracy.. . . Ensure intake forms and all required documentation are completed before case setup.. . . Enter data into client systems with zero errors and consistent formatting.. . . Schedule consultations with case managers or attorneys and confirm with clients.. . . Provide clear next steps to clients, reducing confusion and improving conversion rates.. . . Track pending intakes and follow up proactively to minimize delays.. . . Maintain confidentiality and compliance with client and regulatory requirements at all times.. . . Contribute to workflow consistency by following established processes and suggesting improvements.. . . Partner with teammates to support smooth case handoffs and maintain client satisfaction.. .  . Must-Haves for the Role. . Minimum 2 years of experience in intake coordination, client services, or administrative support.. . . Proven ability to communicate fluently in English (verbal and written) at a professional level.. . . Strong organizational skills with the ability to manage multiple intakes simultaneously.. . . High attention to detail and accuracy when handling sensitive data and documents.. . . Proficiency with Microsoft Office, Google Workspace, and CRM or case management systems.. . . Demonstrated ability to handle confidential information with discretion and professionalism.. . . Reliable wired internet connection (25 Mbps+) with a tested backup option.. . . Ability to work a PST-aligned schedule without conflict.. . Nice-to-Haves for the Role. . Experience with legal, healthcare, or insurance intake workflows.. . . Background in customer support, client onboarding, or case management.. . . Familiarity with U.S.-based client communication etiquette.. . . Prior experience working in remote, high-volume client-facing roles.. . . Bilingual Spanish/English skills to support broader client communication.. . Company Location: Nicaragua.