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2025-0119 FMN NCSaaA Analysis Support for OCWG (NS) - TUE 5 Aug at EMW, Inc.. Deadline Date:. Tuesday 5 August 2025 . Requirement:. FMN NCSaaA Analysis Support for OCWG. Location:. Off-Site. Note: . Please refer to your Subcontract Agreement, article 6.4.1.a, which states “Off-Site Discount: 5% (this discount is applicable to all requirements, and applies when the assigned personnel are permitted to work Off-Site, such as at- home)". Please be sure to price this discount in your overall price proposal when submitting bids against off-site RFQs. Period of Performance:. As soon as possible but not later than 04 September 2025 until 31 December 2025. Required Security Clearance:. NATO SECRET .  . 1 OVERALL PROJECT SCOPE. The Chief Technology Officer (CTO) of NCI Agency has a requirement for off-site support to the ACOS J6 of Allied Command Operations (ACO). The support is required to assist ACO with their representation of the NATO Command Structure as an Affiliate (NCSaaA) within the Federated Mission Networking (FMN) Operational Coordination (OC) Working Group (WG).. • NCI Agency is providing support to the ACO funded portion of the management and working group structures that support the direction and development of the FMN Framework;. • As a permanent FMN management body the FMN OCWG is responsible for ensuring coherence between the operational user community requirements and the provided FMN Service Portfolio;. • This requirement is for business architecture/business analysis/operational analysis services to support the activities of the OCWG working in the areas of the Interoperability Operational Requirements, Operational Process Definition and IER Development.. 2 TASKS FOR FMN NCSaaA ANALYSIS SUPPORT. The services to be provided are as follows:. • Provision of operational analyses services to support the collection, prioritization and consolidation of NCSaaA Interoperability Operational Requirements (IORs) for inclusion within the FMN Operational Requirements process;. • Provision of operational analysis services to support operational NCSaaA Subject Matter Experts (SMEs) across communities of interests that are participating in the FMN Inter-Working Groups (IWG) Syndicates developing Information Exchange Requirements (IERs) and Procedural  Instructions (PIs);. • Support to the identification and management of the IERs, both functional and non-functional requirements, and engage and maintain communication with FMN stakeholders;. • Analysis services to provide relevant inputs to the FMN Spiral Specification Roadmap, particularly the linkage between IORs and Capability Enhancements (CPEs);. • Representation of NCSaaA in OCWG meetings and other fora. . 3 ACTIVITIES AND DELIVERABLES. 3.1 Activities. The business analysis/operational analysis services to be provided are as follows:. • Support the Representation of NCSaaA within the FMN Operational Coordination Working Group (OCWG);. • Provide analytical services to support the OCWG framework development activities at the front end of the FMN Process defining the operational drivers for the interoperability architecture;. • Provide assistance to IWG Syndicates with the task of defining operational processes drawn from Allied doctrine;. • Support the derivation and maintenance of NCS Affiliate Operational Requirements for inclusion within the FMN Operational Requirements process;. • Analyse processes and identify information exchange requirements, functional and non-functional requirements; . • Manage the Interoperability Operational Requirements, functional and non-functional requirements;. • Provide services to support the preparation of products for FMN OCWG meetings;. • Provide attendance and support routine meetings of the OCWG: Up to 2 meetings, one per Quarter, max 5 days in person per meeting;. • Provide attendance and support up IOR Requirement Development Workshops: Up to 2 meetings, one per Quarter, max 3 days in person per meeting;. • Provide attendance and support monthly Intra-Working Group Coordination Meetings: Up to 5 2hr meetings, virtual attendance;. • Provide attendance FMN Working Group meetings as the NCSaaA OCWG representative as required/directed.. 3.2 Deliverables. All of the defined deliverables are briefings, reports, designs (proof of concept demonstrators) or specifications with a well-defined NCI Agency-specified format.. All deliverables are to be peer reviewed within the deliverable cycle. Input and guidance will be provided by NCI Agency in written from or/and during the targeted review meetings.. The following specific deliverables are expected from this support:. • D001: NCSaaA OCWG Support activity plan for 2025 (Aug);. • D002: Q3 OCWG meeting report (Sep);. • D003: Monthly Deliverables Report (Oct). • D004: Monthly Deliverables Report (Nov). • D005: Q4 OCWG meeting report (Dec);. • D006: Report summarizing the NCSaaA OCWG support provided in 2025 (Dec).. Interim deliverables will be identified in the Support Activity Plan (Deliverable D001), and documented in monthly status reports to be provided within one week after the end of the month.. The expected classification level of the deliverables is NATO UNCLASSIFIED.. However, in some particular circumstances it may be necessary that a part of the deliverables will be classified as NATO RESTRICTED.. The execution of duties may require the consultants to access information, as well as CIS systems, and perform interviews in pursuit of data classified up to NATO SECRET. This will take place on-site at an NCI Agency or at an ACO location.. 3.3 Coordination and Reporting. • The Service Provider shall participate in a kick-off meeting within two working weeks after the support start date. This will be a virtual meeting executed via electronic means using Conference Call/VTC capabilities; During the kick off meeting, the service provider will deliver and discuss a draft plan for executing the tasks under this statement of work covering the activities in section 3.1. Purchaser and Service Provider will discuss the plan and amend where appropriate; The Service Provider will deliver email minutes containing decisions and actions decided during the meeting.. • The Service Provider shall participate in regular status meetings, either in-person (where possible) or via electronic means using Conference Call/VTC capabilities. Status meetings will take place at least once per month; The rhythm for these meetings will be decided at the kick-off meeting; The Service Provider will initiate these meetings and provide email minutes containing at least decisions and actions decided during the meeting.. 4 PAYMENT SCHEDULE. This requirement is for the delivery of the products identified in Section 3.2. Payment will be provided based on these deliveries as indicated in the following table:. D001:. NCSaaA OCWG Support activity plan for 2025 (Aug); Deadline 31 Aug 2025; . D002:. Q3 OCWG meeting report (Sep); Deadline 30 Sep 2025; . D003:. Monthly Deliverables Report (Oct); Deadline 31 Oct 2025; . D004:. Monthly Deliverables Report (Nov); Deadline 30 Nov 2025; . D005:. Q4 OCWG meeting report (Dec) + . D006:. Report summarizing the NCSaaA OCWG support provided in 2025 (Dec); Deadline 31 Dec 2025; . The payment shall be dependent upon successful acceptance of the Delivery Acceptance Sheet (DAS) – (Annex B).. 5 SECURITY CLEARANCE. The duties of the consultants may require a valid NATO SECRET security clearance.. 6 PERIOD OF PERFORMANCE. Services are to be provided as soon as possible but no later than 04 September through 31 Dec 2025.. 7 TERMS. Services will primarily be performed off-site at the consultant’s own office. The contractor is responsible for office space and internet connectivity at their own facilities.. • Office space and computer equipment will be provided at NCIA The Hague or at ACO locations for during any visits for the duration of this contract;. • mobile NATO Restricted IT will be provided to the contractor;. • Any access to systems higher than NATO Restricted that are required to support the production of the deliverables shall only be organised through NCI Agency.. Travel (Purchaser Directed Travel) may be required to NATO or non-NATO locations. . In such an event, the cost of all travel and subsistence will only be authorized once the budget of this contract is amended.. Purchaser Directed Travel expenses will be reimbursed in accordance with Article 5.5 of AAS+ Framework Contract. Such costs will be set as a separate PO line with a not to exceed value to cover and reimburse of actual expenses upon submissions of all receipts and invoices in line with NCIA processes.. NATO will retain the intellectual property rights for all products developed in relation to this project.. All deliverables, scripts, documentation and required code will be stored as directed by NCIA.. 8 SPECIFIC EXPERTISE REQUIRED. [See Requirements]. 5 SECURITY CLEARANCE. The duties of the consultants may require a valid NATO SECRET security clearance.. 8 SPECIFIC EXPERTISE REQUIRED. The services to be provided under this SOW requires the skills found in an experienced business architect/ business analyst/ operational analyst who has worked in a multinational military environment.. 8.1 Expertise. . Demonstrated knowledge of Allied Joint Doctrine and/or similar national doctrine from a NATO Nation;. . Proven expertise in the identification and definition of Information Exchange Requirements;. . Expertise of NATOs Federated Mission Networking Concept and Governance Framework;. . Knowledge of information exchange and interoperability standards;. . Ability to report/brief material tailored to the requirements of senior military stakeholders and decision makers;. . Demonstrated ability to work in an international team;. . Demonstrated ability to write effectively in the English Language;. . Demonstrated ability with Semantic Media Wiki and Bugzilla Issue Tracking Tools.. . 8.2 Experience & Background. . Proven experience in the extraction and documentation of Military Operational Processes in one or more Domains or Military Functions;. . Proven experience in the specification and definition of Military Interoperability Operational Requirements;. . Experience of military interoperability programmes and concepts;. . Deep experience in working with international organisations and in multinational environments;. . Knowledge of NATO Command and Force Structures and military operations.. . 8.3 Soft Skills. . Clearance & Security Awareness: Ability to work with classified/unclassified data and within secure environments;. . Cross-Cultural Communication: Ability to communicate clearly and respectfully across diverse national, cultural, and linguistic backgrounds. Awareness of military etiquette, rank structures, and  communication protocols;. . Facilitation and Stakeholder Engagement: Confident leading structured workshops and interviews with multinational stakeholders. Skilled at eliciting input, aligning perspectives, and building consensus in group settings;. . Adaptability & Flexibility: Comfortable working in ambiguous, evolving environments (e.g., changing mission needs, shifting stakeholder engagement timelines). Can pivot between strategic thinking and tactical detail depending on audience and situation;. . Political and Situational Awareness;. . Understands the sensitivities and nuances of working in a multinational defense setting. Exercises discretion and professionalism in all interactions. Recognizes when to escalate issues, seek clarification, or defer to local/national policies;. . Company Location: Belgium.