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Operations Administrative Assistant at More Staffing LLC. Job Title: . Operations Administrative Assistant. Location: . Remote. Work Shift: . Eastern Timezone, 9AM to 5PM . Working Hours: . 40 hours per week (Full-time), some flexibility, once already up to speed . Job Overview:. The Operations Administrative Assistant supports core financial, HR, and administrative functions that keep the business running smoothly behind the scenes. This role handles day-to-day tasks across banking, payroll, bill pay, and tax documentation, while also assisting with onboarding and internal coordination.. We are looking for a highly dependable and experienced self-starter who is not only detail-oriented and easy to work with but also eager to help us build and improve systems around their responsibilities. This is a high-trust role that plays a key part in supporting finance, people operations, and administrative efficiency across the business.. Key Responsibilities:. Banking & Credit Card Administration. . Initiate and track payments across multiple bank and credit card accounts. . Reconcile monthly credit card transactions and maintain up-to-date records. . Manage expense reimbursements and coordinate with internal stakeholders. . Maintain accurate documentation and ensure transaction details are well organized and accessible. . Accounts Payable & Bill Pay. . Own day-to-day management of Bill.com, including invoice entry, coding, approvals, and payment execution. . Communicate directly with vendors to confirm payment timing, request documentation (e.g. W-9s), and resolve discrepancies. . Track aging payables and flag overdue items or payment risks. . Ensure all bill pay activity is properly documented and aligned with internal approval workflows. . Payroll. . Run biweekly payroll in Gusto for employees and contractors, ensuring timely and accurate payment. . Manage bonuses, commissions, and contractor disbursements in coordination with department leads. . Maintain payroll records and documentation in accordance with compliance standards. . Prepare payroll reports and support audits or reporting requests as needed. . Bookkeeping & Financial Admin. . Enter and categorize transactions in QuickBooks and/or Finaloop to maintain accurate records. . Assist with monthly close tasks in coordination with the finance team. . Support cross-system reconciliation across bank accounts, Bill.com, Gusto, and internal records. . Maintain organized financial documentation to support reporting and compliance. . Tax Compliance. . File sales tax returns accurately and on time across applicable states. . Coordinate with the CPA to support sales tax compliance and respond to documentation requests. . Organize and maintain tax-related records to support annual filings and audits. . Prepare and submit documentation needed for year-end tax prep in coordination with the CPA. . People Ops & Onboarding. . Set up new employee and contractor accounts across Google Workspace, Slack, Gusto, and other internal platforms. . Prepare and maintain onboarding materials, including welcome packets, policies, and documentation checklists. . Coordinate with department leads to ensure smooth onboarding and system access. . Support internal tracking of onboarding progress and documentation status. . General Operations & Administrative Support. . Assist with scheduling internal meetings, vendor calls, and other logistics as needed by the leadership team. . Maintain organized shared drives, folders, and documentation systems. . Draft SOPs and internal process documentation related to the role’s responsibilities. . Support ad hoc administrative needs across operations, finance, HR, marketing and general business functions and projects. . . #LI-CP1. . . 3–5 years of experience. in administrative, finance, or operations support roles. . Proven ability to handle sensitive financial and HR information with discretion and accuracy. . Self-starter with a systems mindset who can build, refine, and own repeatable workflows. . Highly organized, dependable, and proactive in identifying and solving problems. . Strong english written and verbal communication skills across teams and external partners. . Comfortable working in a remote environment across time zones. . Experience with tools such as QuickBooks, Gusto, Finaloop, Bill.com, Google Workspace, and Excel/Sheets. . Familiarity with sales tax filings, payroll processes, and vendor management is a plus. . Company Location: Philippines.