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Accounts Payable at Teamified. About Teamified. Teamified works with top enterprises and digital native businesses in Australia helping them build their remote teams in India, Philippines and Sri Lanka. We pride ourselves with hiring great teams to work on exciting game changing technology. Teamified currently has 200+ engineers, testers, product managers etc. working across 20+ partners. We focus on uplifting the way organisations build and manage their remote teams through great working relationships, trust, integrity, culture and hiring processes. Additional to this we are building our own technology product offerings. We strive to deliver the best outcomes for our customers, our partners and our people.. About Our Client. Our client is a family-owned Australian wholesale nursery established in 1981 and recognised as one of the country’s leading suppliers of high-quality trees and plants for the landscape and horticultural industries. With over 135 acres of production across multiple nursery sites in New South Wales and Queensland, they specialise in custom-grown stock, including their innovative Pre-Grow service, and work with commercial, residential and government clients to help create outstanding green spaces.. About the Role. The Accounts Payable officer ensures accurate and timely processing of company invoices, vendor payments, and related financial records. This role supports the Finance team and other departments by maintaining robust payables processes, ensuring compliance, and contributing to financial efficiency. The business is large-scale, multi-site, supplying wholesale, residential, commercial, and retail clients with horticultural and landscaping products, so strong attention to detail, process capability, teamwork, and a strong focus on accuracy and timeliness are essential.. Key Responsibilities. Process vendor/supplier invoices, expense claims and credit notes: ensure accurate coding, correct approvals, and . timely entry. into accounting system.. Match purchase orders, delivery dockets and invoices; resolve discrepancies in an . accurate and timely. manner.. Liaise with procurement and receiving teams to confirm receipt of goods/services and follow up missing documentation in a timely manner.. Prepare and execute vendor payments (via bank transfers, cheques, electronic payments) on a regular schedule, ensuring . accuracy and timeliness. , and taking advantage of early payment discounts where possible.. Maintain vendor records: reconcile statements accurately, ensure correct banking details, resolve vendor queries in a timely manner.. Monitor and manage accounts payable aging: ensure that accounts are paid within agreed terms; flag and escalate overdue liabilities promptly.. Assist with monthly/quarterly close processes: provide AP balances, accruals, reports as required, ensuring . accuracy and adherence to deadlines. .. Contribute to internal and external audits: supply documentation, ensuring accuracy and compliance with policies and regulations.. Maintain compliance with tax requirements (GST/VAT etc.), internal controls, and company policies.. Inventory/supply chain support where relevant: coordinate with nursery operations, order fulfilment/deliveries when discrepancies occur that affect payables.. Process petty cash and employee reimbursements with a high level of accuracy and timeliness.. Continuous improvement: suggest process enhancements for efficiency, cost savings, and risk reduction.. Receipting stocks as required by the manager.. Receiving and handling phone calls professionally.. Perform adhoc tasks as required by the manager.. Experience & Skills Required. Must-Haves:. Minimum 2–4 years’ Australian experience in accounts payable or general accounting in a medium to large enterprise environment (preferably with multiple sites).. Strong numeracy, accuracy, and attention to detail, with the ability to consistently deliver work in a . timely manner. .. Proficiency with accounting / ERP systems (e.g. MYOB, Xero, SAP, or similar).. Solid understanding of accounting fundamentals: accruals, reconciliations, internal controls.. Good communication skills: ability to liaise with suppliers, internal departments (e.g. sales, operations) and resolve issues diplomatically.. Ability to manage time, prioritise tasks, and work under deadlines (e.g. month-end, payment run cycles).. Comfortable working in a growing, dynamic business with scale and variety (multiple classes of suppliers, large order volumes).. Sound organizational skills and ability to maintain clear documentation.. Behavioural Attributes. Proactive and problem solving: ability to anticipate issues (e.g. delayed invoices, missing documentation) and take action in a . timely and accurate. manner.. Strong integrity and ethics: handling payments and vendor relationships requires trust.. Team Player: works well with finance, sales, operations.. Adaptable: business changes (e.g. seasonality, supply fluctuations) may require flexibility.. Customer-focused mindset: even though suppliers are internal/external partners, good service and professionalism matter.. Performance Measures / KPIs.  . Invoice processing cycle time (from receipt to payment). Percentage of invoices matched without discrepancies. Vendor dispute resolution time. Accuracy in AP ledger (few to no reconciliation issues). Compliance with payment terms and avoidance of late payment fees. Company Location: Philippines.