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Executive Assistant to the Co-Founders - 055 at D2B. Position:. Executive Assistant to the Co-Founders. Working Hours and Conditions:. Mondays to Fridays; 10:00am – 6:00pm New Zealand Time (with flexibility as required); Full-time Remote. Salary Range:. PHP 70,000 - PHP 110,000/month. Holidays:. New Zealand Holidays. OVERVIEW. The . Executive Assistant. will provide high-level executive, operational, and property-related support to the Co-Founders of the company from an offshore location.. This role is a . EA position. , equivalent in responsibility and trust to an on-site Executive Assistant, but designed for remote execution with strong digital discipline. The role supports a complex, multi-entity group operating across Australia and New Zealand, with a strong focus on property, finance, and investment activities.. RESPONSIBILITIES. Executive & Operational Support. Act as a trusted Executive Assistant and gatekeeper for the Co-Founders’ time and priorities. Proactively manage complex calendars across time zones. Coordinate meetings with banks, lawyers, accountants, consultants, and senior executives. Prepare agendas, meeting briefs, summaries, and action trackers. Draft and manage executive correspondence and internal communications. Property Systems & Document Management. Provide administrative and coordination support using Re-Leased (Released) property management software. Assist with maintaining accurate tenant, lease, and property records in Re-Leased. Upload, organise, and manage lease documents, notices, and property correspondence. Maintain structured and audit-ready property filing systems across:. Re-Leased. SharePoint / OneDrive / Google Drive. Support preparation of property reports and data collation. Assist with arrears follow-up tracking and documentation (administrative support only). Strategic & Remote Execution Support. Prepare first drafts of board papers, internal reports, and presentations. Track follow-ups, approvals, and deadlines across multiple entities and projects. Support property, banking, and investment documentation workflows. Maintain high standards of document control, versioning, and filing discipline. AI-Enabled Productivity. Use AI tools (e.g. ChatGPT) to assist with:. Drafting communications and documents. Summarising reports, leases, and meeting notes. Supporting research, planning, and execution tasks. Contribute to continuous improvement in efficiency through digital tools and automation. Confidentiality & Stakeholder Management. Handle commercially sensitive, legal, and strategic information with absolute confidentiality. Maintain professional standards consistent with senior executive support. Communicate effectively with internal and external stakeholders. QUALIFICATIONS. Required Experience & Capabilities. Minimum 5 years’ experience as an Executive Assistant supporting founders, CEOs, or senior executives. Proven experience working with Australia and/or New Zealand businesses. Exposure to property, finance, investment, or professional services environments. Prior experience with Re-Leased (Released) or similar property management systems preferred. Demonstrated ability to operate remotely with minimal supervision. Excellent written and spoken English. Systems & Tools. Re-Leased (Released) – property management and document filing. Microsoft Outlook, Teams, Word, Excel, PowerPoint. SharePoint / OneDrive / Google Drive. PDF editing and document management tools. Comfortable using AI tools (e.g. ChatGPT) as part of daily work. Key Attributes for Success. Highly organised with strong attention to detail. Proactive, reliable, and outcome-focused. Strong digital discipline and filing accuracy. Calm under pressure and responsive across time zones. Trusted with confidential executive and property matters. Performance Measures. Co-Founders’ time is effectively protected and prioritized. Property records and documents are accurate, complete, and audit-ready. Meetings, reports, and follow-ups are consistently well-prepared. Offshore execution is seamless and equivalent to on-site EA support. AI and digital tools measurably improve execution speed and quality. Company Location: Philippines.