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HR Administrative Specialist at Core-VA Solutions. About the Role:. We are seeking a detail-oriented and proactive . HR Administrative Specialist. to join our team. The ideal candidate will have prior experience supporting U.S.-based clients, particularly in administrative and HR-related functions. This role involves recruitment support, training coordination, employee file management, compliance, and benefits tracking — all while ensuring a seamless virtual office workflow.. Key Responsibilities:. . Conduct caregiver/DSP interviews and assist in the full onboarding process, including application form completion and onboarding documentation . . Provide support with sourcing and coordinating potential candidates through various platforms (e.g., job boards, referrals) . . Track onboarding, retention, and renewal efforts, including timely follow-up during the initial employment period and throughout the employment lifecycle . . Conduct reference checks, OIG and background screenings, and assist with maintaining updated staff documentation . . Coordinate and schedule staff training and orientation, assigning training materials and assisting with access or technical issues . . Manage digital employee records and documents, including I-9s, W-4s, direct deposit forms, and vendor sign-offs . . Track compliance requirements such as background checks, incident reports, disciplinary records, and timesheet audits . . Support contract updates, SOP creation, and digital document control using tools like DocuSign . . Ensure timely renewal of state-required documents and certifications for service providers . . Assist with payroll-related processes including hours tracking and payroll report documentation . . Schedule and manage DSP assignments, shifts, and attendance tracking . . Support general office workflows and documentation needs as directed. . Education:. Bachelor’s degree in Healthcare Administration, Business Administration, or a related field preferred (not required). . Experience:. . 2+ years of HR or administrative support experience in a U.S.-based healthcare or service provider setting . . Strong familiarity with U.S. HR processes including employment documentation (W-4, I-9), tax and payroll-related forms, and state compliance requirements . . Experience managing digital employee files and supporting compliance audits or reviews . . Working knowledge of Microsoft Office, Excel, Adobe Acrobat, Google Workspace, and payroll systems (e.g., ADP) . . Experience with document management systems and e-signature platforms (e.g., DocuSign) . . Excellent organizational and time management skills with the ability to prioritize multiple tasks remotely . . Reliable, detail-oriented, and capable of maintaining confidentiality and professionalism in all communications . . QuickBooks familiarity is a plus. . Company Location: Philippines.