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HR Admin Assistant at NIVA Health. The Human Resources Administrative Partner plays a vital role in supporting NIVA Health’s HR operations and employee life cycle processes. This position provides administrative and operational support to the Human Resources team by coordinating pre-hire, onboarding, and post-hire activities. The ideal candidate is highly organized, detail-oriented, and demonstrates a proactive approach to supporting a fast-paced, growing healthcare organization.. The Human Resources Administrative Partner  must exemplify the core values and mission of the organization, always exercising utmost discretion, diplomacy and tact in patient/staff interactions. . NIVA Health Core Values:. As a member of the NIVA Health leadership team, you will embody and promote our core values:. Teamwork: Foster collaboration and unity across all levels of the organization.. Resilience: Maintain a positive attitude and determination to overcome challenges.. Open-Mindedness: Encourage innovation and diverse perspectives.. Ownership: Take responsibility for achieving goals and driving success.. Positivity: Inspire optimism and enthusiasm throughout the team.. Pre-Hire & Onboarding Support. Coordinate pre-hire activities, including background and reference checks.. Send candidate correspondence regarding new hire orientation and onboarding steps.. Process new hire forms, verify employment eligibility (I-9 documentation), and create employment agreements.. Send payroll setup details to the Payroll Department and ensure timely submission.. Order equipment and coordinate logistics for new hires, including travel details as needed.. Maintain accurate new hire files and documentation in digital HR systems.. Post-Hire & Employee Support. Process employment verifications in compliance with company and legal requirements.. Track and verify licensure renewals for clinical staff and ensure all credentials remain current.. Manage call-out and time-off requests and maintain attendance records.. Process and track sign-on and monthly bonus requests.. Maintain employee directories and assist with internal communications.. Send exit interview surveys, request return of company equipment, and process final separations.. Administrative & HR Operations. Record meeting minutes for HR Team meetings, track and update the issues list, and distribute action items.. Maintain HR departmental SOPs and ensure timely updates.. Assist with departmental reporting and analytics using Google Forms and other HR tools.. Support the HR team with performance management reminders, data tracking, and communications.. Manage Glassdoor review campaigns and coordinate Employee of the Month nomination communications.. Perform other HR-related duties and special projects as assigned.. Required Skills & Qualifications. Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.. Proven experience in HR coordination, HR administration, or a similar support role.. Working knowledge of HR practices, compliance, and documentation.. Strong proficiency in Google Workspace (Docs, Sheets, Forms) and HR systems.. Exceptional organizational, communication, and follow-up skills.. Ability to handle sensitive and confidential information with discretion.. Strong attention to detail and accuracy in data management and documentation.. Excellent time management with the ability to prioritize and multitask effectively in a remote environment.. Preferred Qualifications. Prior experience in a healthcare or multi-site organization.. Familiarity with HRIS platforms such as Paychex Flex or similar systems.. Basic understanding of payroll processes and credentialing workflows.. Company Location: South Africa.