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Executive Assistant at Assistantly. Location:. Remote. . Availability:. 40 hours/week. . Compensation:. Competitive, based on experience. Are You the One Who Turns Project Chaos Into Smooth Execution?. We partner with mission-driven engineering founders who are building fast, thinking big — and need a reliable right hand who can keep things moving with structure, polish, and proactivity.. They’re overwhelmed by:. . RFPs and proposals that never get submitted in time . . Design assets and case studies that live in 14 different folders . . Admin to-dos falling through the cracks . . Project systems that . should. work — but no one’s leading them . . Big ideas and no time to execute . . They don’t need someone to just take notes.. They need someone to . get it done.. A proactive, organized, design-savvy assistant who can juggle deadlines, deliver beautifully, and think one step ahead.. What You’ll Actually Be Doing. You won’t just manage a calendar or send reminders.. You’ll take ownership of project, proposal, and process execution — working directly with founders to keep engineering operations tight and client-facing materials world-class.. You’ll take ownership of:. 1. Project Coordination & Process Implementation. ● Work with founders to roll out and optimize project management systems. ● Coordinate across teams to ensure timelines, deliverables, and status updates stay on track. ● Identify workflow inefficiencies and propose improvements. 2. Proposal & RFP Development. ● Prepare, design, research, and submit RFPs and proposals for engineering projects. ● Manage deadlines, compliance requirements, and submission formatting. ● Maintain and organize proposal templates, assets, and case studies. 3. Design & Collateral Creation. ● Create visually compelling one-pagers, case studies, pitch decks, and internal materials. ● Use Adobe InDesign to maintain a professional, on-brand aesthetic. ● Support the founders with visual storytelling that wins clients. 4. Admin Operations & Founder Support. ● Manage client correspondence, internal communication, and scheduling through G Suite. ● Oversee data entry, database updates, and administrative workflows. ● Maintain organized digital systems that allow the team to operate at scale. 5. Marketing & Social Media (Future Growth Area). ● Support future marketing initiatives including content planning and social media presence. ● Coordinate scheduling and engagement using basic marketing tools as the brand expands. You’ll Love This Role If You…. ● Are equal parts creative and organized — you love a great-looking doc . and. a tight deadline. ● Thrive in high-growth environments where every day looks a little different. ● Can take a blank page and turn it into a proposal that wins business. ● Have strong intuition, spot gaps before they happen, and love being the right hand. ● Get things done fast, without sacrificing quality or clarity. You Might Be a Fit If You’ve…. ● Worked as an executive assistant, project coordinator, or creative admin in a fast-paced setting. ● Created decks, proposals, or marketing collateral using Adobe InDesign. ● Supported engineering, architecture, or construction teams with technical deliverables. ● Managed RFPs, bids, or compliance-heavy submission processes. ● Used G Suite and project tools to streamline operations. This Role Isn’t for You If…. ● You’re waiting for someone to tell you what to do each day. ● You avoid working with deadlines or technical documents. ● You struggle with details or design. ● You aren’t comfortable juggling both creative and operational work. Sound Like You?. We don’t hire task-takers. We hire Unicorns — resourceful, proactive operators who bring order to complexity and beauty to the process.. If you’re ready to support a high-impact engineering team and make real moves behind the scenes, apply now.. You won’t just support a company.. You’ll help build its momentum. 🚀. . Executive assistant or administrative support experience (must-have). . Proficiency in Adobe InDesign for graphic design and marketing material creation (must-have). . Strong project management skills with experience implementing organizational systems (must-have). . Experience with RFP preparation and proposal writing, preferably in professional services. . Highly intuitive and proactive approach with excellent written and verbal communication skills (must-have). . Familiarity with engineering or construction industry terminology and social media management (nice-to-have). . Company Location: Philippines.